Administrative Assistant I

Little Rock Zoo; Little Rock (AR); On-site; USD 37,000 - 58,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant I to support the Planning Department. This role involves providing clerical assistance, managing budgets, and maintaining office supplies. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to manage multiple tasks efficiently. Join a dynamic team where your contributions will help streamline operations and enhance departmental efficiency. If you are organized, detail-oriented, and ready to make an impact, this opportunity is perfect for you.

Benefits

Health Insurance

Life Insurance

Retirement Plan

Paid Time Off

Short-Term Disability Leave

Qualifications

• Requires 2 years of college coursework in related fields.
• 2 years of administrative experience preferred.

Responsibilities

• Compiles and monitors departmental budget data.
• Maintains inventory of office supplies and equipment.
• Drafts correspondence and enters payroll information.

Skills

Office Administration

Budget Management

Data Entry

Correspondence Drafting

Research Skills

Communication Skills

Education

2 years of college coursework in Business Administration

2 years of administrative experience

Tools

Microsoft Office Suite

Database Management Software

Job description

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Salary

$37,566.00 - $57,852.00 Annually

Location

Little Rock, AR

Job Type

Full Time- Regular Position

Job Number

PL-2025-05

Department

Planning Department

Division

PL-Administration

Opening Date

05/05/2025

Closing Date

5/14/2025 11:59 PM Central

FLSA

Non-Exempt

Bargaining Unit

N/A

Supervisory Responsibility?

No

On-Line Applications Only?

Yes

Department

Planning Department

Grade

708

• Description
• Benefits
• Questions
  
  

The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Objective & Safety/Security Sensitive Designation

SAFETY/SECURITY SENSITIVE DESIGNATION & JOB OBJECTIVE

This position is not designated as a safety/security sensitive position and is not subject to random drug and alcohol screening.

JOB OBJECTIVE: To provide clerical support to the Department Director and staff of the Planning and Development Department.

Essential Functions

ESSENTIAL FUNCTIONS & SUPERVISORY RESPONSIBILITIES

• Compiles budget data for approval by the Department Director; monitors Departmental budget by reviewing monthly reports to ensure budgeted amounts are not exceeded; determines which accounts are in need of revenue transfers and prepares forms for approval by Department Director.
• Researches and compiles information regarding Departmental budget; including prior year expenses and special project accounts; maintains a computerized database of all Departmental expenses.
• Maintains an inventory of office supplies; requisitions supplies as needed, and requests payments on invoices for ordered items.
• Drafts routine correspondence for signature by the Department Director.
• Enters payroll information into the computer for assigned Divisions by coding leave time, overtime, and salary adjustments; prepares employee status change forms and requests for personnel; maintains Department personnel files, including disciplinary action documents and EPAS information.
• Serves as the petty cash custodian; forwards petty cash vouchers to the Finance Department and ensures reimbursement for purchases made by employees.
• Maintains an inventory listing of equipment assigned to the Department; reviews annual physical listing to ensure the equipment listed is properly assigned to the Department.
• Maintains hard copy and computer files of information regarding department projects, correspondence, and legal opinions, and materials.
• Types letters, memoranda, reports, forms and other correspondence utilizing word processing software; transcribes dictation.
• Requisitions payments for utilities, maintenance and inspections of the copier, the elevator, and the heating and air conditioning units of the building.
  
  

Minimum Qualifications, Additional Requirements And Supervisory Responsibilities

SUPERVISORY RESPONSIBILITIES: None

Minimum Qualifications & Additional Requirements

These knowledge, skills, and abilities are usually, although not always, acquired through the completion of two (2) years of college coursework in Business Administration, Public Administration, or a related area, two (2) years of administrative experience or related area. Equivalent combinations of education and experience will be considered.

ADDITIONAL REQUIREMENTS: None

Disclaimer

This document does not create an employment contract, implied or otherwise.

Application Requirements

SECONDARY DUTIES

• Makes travel arrangements and processes travel forms for the department staff.
• Serves as key custodian for the building; issues keys to departmental staff and maintains accountability for issued and non-issued building keys.
• Prepares and submits work orders to the appropriate Department for the repair and maintenance of the building.
• Provides backup to the Administrative Technician by directing callers and visitors to the appropriate person or department.
• Maintains an appointment calendar for the Department Director.
• Requisitions payment of professional association dues for department employees; maintains a library of association publications for use by employees.
• Distributes mail to the appropriate department employees.
• Monitors Departmental Workers' Compensation claims to ensure compliance with City policies and procedures.
• Answers questions from callers and visitors regarding complaints, Departmental operations and procedures and contacts appropriate personnel
• Performs other related duties as required.
  
  

Knowledge, Skills And Abilities

• Knowledge of standard office practices and procedures.
• Knowledge of research methods and techniques.
• Knowledge of hard copy and computer filing and record-keeping systems.
• Knowledge of applicable City-wide and departmental policies, procedures, and ordinances.
• Knowledge of budget processes.
• Knowledge of descriptive statistics.
• Skill in the operation of a computer, utilizing database, spreadsheet, and word processing software.
• Skill in the operation of a desk calculator.
• Skill in the operation of an automatic transmission vehicle.
• Ability to analyze and interpret research findings.
• Ability to develop administrative policies and procedures.
• Ability to prepare narrative and statistical reports.
• Ability to maintain hard copy and computer files and records.
• Ability to interpret laws and regulations.
• Ability to monitor budget expenditures and determine annual budget requirements.
• Ability to perform mathematical calculations.
• Ability to supervise the work activities of assigned clerical, technical and/or part-time employees.
• Ability to communicate effectively, both orally and in writing.
  
  

PHYSICAL REQUIREMENTS - REPRESENTATIVE OF THOSE REQUIRED TO PERFORM THE JOB

The physical demand characteristics and activities indicated below are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

City of Little Rock Benefits

Non-Uniformed NON-Union Eligible Full-Time Employees

Health Insurance (medical, dental, vision) - The City pays the eintire cost of employee only health insurance for the base plan. Higher levels of health coverage and dependent coverage is available at the employee's option; the City pays part of the cost of this additional coverage.

Life Insurance - The City pays the total cost of employee life insurance. Amount of coverage is one to three times salary, based on job classification.

Accidental Death and Dismemberment (AD&D) – The City pays the total cost for employee AD&D. Amount of coverage is one times salary.

Long-Term Disability – The City pays the total cost of long-term disability insurance. Amount of coverage is 60% of salary.

Retirement – Our 401a pension plan requires contributions by both the City and the employee.

Paid Time Off

Paid Time Off (PTO) Leave may be used for vacation, personal illness, funeral Leave/attendance, illness of a family member or other personal business.

Generous leave accruals with carry over capability.

Short-Term Disability Leave

Short-Term Disability (STD) can be used for extended personal illness requiring the employee to be absent more than three (3) days (with acceptable medical documentation).

All full-time non-uniformed non-union eligible employees earn STD at the rate of six (6) days per year.

After five (5) years of service, an employee will receive 2% of the STD account (maximum 1,000 hours) per years of service, upon termination of employment.

Longevity

Longevity pay will be paid at the rate of $4 per month for each year of service up to and including the fifth (5th) year and $6 per month for each year of service beginning at six (6) years and for each year thereafter.

Click here for other leaves and observed holidays. (Download PDF reader)

01

Do you have at least two (2) years of college coursework in Business Administration, Public Administration, or a related field of study?

• Business Administration
• Secretarial Studies
• General Business
• General Administration
• Other Related
• Non-related Degree
• No education
  
  

02

Do you have two (2) years of administrative experience?

• Yes
• No
  
  

03

Check If You Have Software Experience With The Following

• Office 365
• Word
• Excel
• PowerPoint
• OneDrive
• SharePoint
• Outlook
• Teams
  
  

04

If you answered yes to the above question, please describe your Software experience:

05

How did you find out about this particular position?

• LRJobs.LittleRock.gov
• Facebook/Social Media
• Arkansas Business
• KARK4/FOX16 Social Media Live
• Newspaper (Arkansas Democrat Gazette or El Latino)
• City Employee
• Friend or relative who does not work for the City
• Internet Search Engine (Google, Yahoo, Bing)
• Career Builder/Indeed
• Government Jobs
• Indeed
• College/University Career Page
• Career Fair
• Virtual Job Fair
• Career Counselor (Military or Goodwill, Workforce)
• Re-entry Program (Community Programs)
• Department of Workforce Services
• Professional Association
• Other
  
  

Required Question

Employer City of Little Rock

Department Planning Department Address 723 West Markham Street

Little Rock, Arkansas, 72201

Phone [phone]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Museums, Historical Sites, and Zoos

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