Office Clerk

Ultimate Staffing Services; Pasadena (CA); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid Time Off and Holidays

401(k) Plan

Professional Growth Opportunities

Supportive Team Environment

Job summary

Ultimate Staffing Services is seeking a reliable Office Clerk to support daily administrative tasks in a fast-paced office environment. You will handle data entry, file documents, manage mail, and assist with scheduling, ensuring smooth day-to-day operations.

The ideal candidate has 1+ year of related experience, strong communication skills, and proficiency with Microsoft Office. This full-time role offers opportunities across temporary and direct-hire pathways in a California office setting.

Qualifications

• High school diploma or equivalent required.
• 1+ year of clerical, administrative, customer service, or office support experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong data entry and organizational skills.
• Excellent verbal and written communication abilities.

Responsibilities

• Answer and direct incoming phone calls and emails.
• Greet visitors and assist with general inquiries.
• Perform data entry and maintain accurate records and databases.
• File, scan, copy, and organize documents and paperwork.
• Process incoming and outgoing mail, packages, and correspondence.
• Assist with scheduling appointments, meetings, and conference rooms.
• Maintain office supplies inventory and coordinate reordering as needed.
• Prepare reports, forms, and other administrative documents.
• Support billing, invoicing, and basic recordkeeping functions.
• Verify and update information in company systems.
• Assist various departments with administrative projects and clerical tasks.
• Maintain confidentiality of company and employee information.
• Perform other duties as assigned.

Skills

Strong data entry

Organizational skills

Verbal communication

Written communication

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Office Clerk Job Description

Job Title: Office Clerk Job Type: Full-Time | Temp, Temp-to-Hire, or Direct Hire

Position Summary

We are seeking a reliable and detail-oriented Office Clerk to support daily administrative and clerical operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the capacity to manage multiple tasks in a fast-paced office environment. This role is responsible for maintaining records, processing documentation, supporting office staff, and ensuring smooth day-to-day operations.

Key Responsibilities

• Answer and direct incoming phone calls and emails.
• Greet visitors and assist with general inquiries.
• Perform data entry and maintain accurate records and databases.
• File, scan, copy, and organize documents and paperwork.
• Process incoming and outgoing mail, packages, and correspondence.
• Assist with scheduling appointments, meetings, and conference rooms.
• Maintain office supplies inventory and coordinate reordering as needed.
• Prepare reports, forms, and other administrative documents.
• Support billing, invoicing, and basic recordkeeping functions.
• Verify and update information in company systems.
• Assist various departments with administrative projects and clerical tasks.
• Maintain confidentiality of company and employee information.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• 1+ year of clerical, administrative, customer service, or office support experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong data entry and organizational skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Professional demeanor and strong customer service skills.
• Ability to work independently and within a team environment.

Preferred Skills

• Experience working in a fast-paced office setting.
• Knowledge of office equipment including copiers, scanners, and multi-line phone systems.
• Strong time management and multitasking abilities.
• Familiarity with recordkeeping and document management processes.

Pay Range

$18.00 - $25.00 per hour , depending on experience.

Benefits

• Medical, Dental, and Vision Insurance
• Paid Time Off and Holidays
• 401(k) Plan
• Professional Growth Opportunities
• Supportive Team Environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.