Administrative Assistant, Human Resources

Netflix; Los Angeles (CA); Hybrid; USD 50,000 - 80,000; Full time

Job summary

An established industry player is looking for an experienced Administrative Assistant to support executives in a dynamic environment. This role involves managing calendars, coordinating travel, and planning team events, requiring strong organizational skills and attention to detail. The ideal candidate will thrive in a fast-paced setting, demonstrating excellent communication and multitasking abilities while maintaining confidentiality. Join a forward-thinking company that values diversity and inclusion, and be part of a team that pushes the boundaries of creativity in the entertainment industry.

Qualifications

• 5+ years of experience as an Executive/Administrative Assistant.
• Strong written and verbal communication skills required.

Responsibilities

• Maintain calendars for 2-3 executives and schedule meetings.
• Coordinate travel arrangements domestically and internationally.

Skills

Organizational Skills

Communication Skills

Event Planning

Multi-tasking

Confidentiality

Tools

Google Workspace

MS Word

MS Excel

Job description

Netflix is one of the world's leading entertainment services, with 283 million paid memberships in over 190 countries enjoying TV series, films, and games across a wide variety of genres and languages. Members can play, pause, and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

Scanline VFX is an award-winning leader in the visual effects industry with 7 studios worldwide. Founded in 1989, we are now a diverse team of over 1,200 from all over the world. We believe in the power of storytelling and are committed to helping filmmakers realize their artistic vision. Eyeline Studios, our virtual production division, is rethinking the future of real-time filmmaking by providing creators unmatched flexibility. Netflix’s investment in both Scanline VFX and Eyeline Studios empowers us to continue to push the boundaries of what is possible in digital content creation.

The Role

We are seeking an experienced Administrative Assistant to support our executives at our Netflix and Siren Studios located in Los Angeles, CA, on a hybrid in-office schedule.

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple responsibilities. They will need to have a strong emphasis on organization and attention to detail, as well as an interest in planning team activities and events. This demanding and fast-paced position requires someone who can exercise good judgment and initiative.

Responsibilities include, but are not limited to:

1. Maintaining calendars for 2-3 executives and their direct reports, including scheduling meetings and booking events.
2. Coordinating travel arrangements domestically and internationally, including passport renewals and visas.
3. Planning team and cross-functional offsites, coordinating with hotels and vendors for lodging, catering, flights, A/V, and transportation.
4. Processing expense reports.
5. Assisting with onboarding new hires.
6. Communicating professionally with internal and external partners.
7. Handling special projects and ad hoc requests such as preparing presentations, org charts, spreadsheets, etc.

Qualifications:

1. 5+ years of experience as an Executive/Administrative Assistant.
2. Experience supporting executives is preferred.
3. Event organization experience.
4. Strong written and verbal communication skills and the ability to multi-task.
5. Proficiency in Google Workspace (Gmail, GCalendar, Google Docs, Google Groups) and MS Word/Excel preferred.
6. Ability to maintain confidentiality and exercise discretion.
7. Ability to prioritize and respond appropriately.
8. Team-oriented with the ability to work in a fast-paced environment.

Inclusion is a Netflix value. If you require accommodations during the hiring process, please contact your recruiting partner.

We are committed to diversity and equal opportunity, and we do not discriminate based on race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.