Administrative Assistant: HR & Office Operations

Daifuku Co., Ltd.; Boyne City (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Coverage

401K Retirement Plan with companymatch

Sign-on bonus

Referral bonuses

Paid vacation & holidays

Job summary

Daifuku Airport America Corporation is seeking an experienced Administrative Assistant to support the Plant Manager, Shop Manager, Human Resources and Plant Supervisors. You will process time and attendance, reconcile receipts, and manage daily shop paperwork while maintaining weekly/monthly records.

Responsibilities include HRIS data entry, attendance records, supply ordering, new employee orientation, and reporting. Strong organizational and communication skills are required.

Qualifications

• High School Diploma with at least 2 years administrative support experience.
• Associate degree preferable.
• Experience with UKG is preferable.
• Strong organization skills with ability to prioritize tasks.
• Ability to collect data and compile reports.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office products.
• Proficiency in ADP HRIS system a plus.
• Understanding of insurance benefits a plus.

Responsibilities

• Enter and maintain records in ADP HRIS system.
• Temporary Employee Time/Records for Billing.
• Prepares attendance records.
• Ordering office and medical supplies including personal protective equipment.
• Maintains and Tracks vacation schedules, work schedules, and attendance in UKG.
• Responsible for new employee orientation training and scheduling.
• Maintains employee records and files.
• Maintain Hazardous Waste Manifests.
• Maintain SDS sheets.
• Weekly and Monthly Reporting on attendance and projects.
• Daily mail distribution.
• Organize and Schedule of plant maintenance including HVAC maintenance, lawn care, snow removal, and window cleaning.
• Maintain 5s Audit Records.
• Main Switchboard coverage.
• Maintain UKG hourly timecard system.
• Update bulletin boards weekly/monthly.
• Prepare invoices for payment.
• Order and organize visitor lunches.
• Support and participate in the company quality process.
• Credit Card Maintenance and Balancing.
• Contributes to team effort by accomplishing related results as needed.
• Perform other work-related duties as required.

Skills

Time management

Critical thinking

Judgment & decision making

Monitoring performance

Verbal & written communication

Information ordering

Problem sensitivity

Education

High School Diploma

Associate degree preferable

Tools

Microsoft Office

ADP HRIS system

UKG HRIS

Job description

Daifuku Airport America Corporation is seeking an experienced Administrative Assistant to support the Plant Manager, Shop Manager, Human Resources and Plant Supervisors. You will process time and attendance, reconcile receipts, and manage daily shop paperwork while maintaining weekly/monthly records.

Responsibilities include HRIS data entry, attendance records, supply ordering, new employee orientation, and reporting. Strong organizational and communication skills are required.