Administrative Assistant

Daifuku Airport America Corporation; Boyne City (MI); On-site; USD 40,000 - 52,000; Full time

Job summary

Daifuku Airport America Corporation is seeking an Administrative Assistant located in Boyne City, MI to provide high-level administrative support to plant leadership and HR. The role includes processing time and attendance, reconciling credit card receipts, and handling daily shop paperwork.

You will maintain records, organize health and safety records, and support the company quality processes while coordinating mail, supplies, and onboarding tasks.

Qualifications

• High School Diploma with at least 2 years administrative support experience.
• Associate degree preferable.
• Experience with UKG is preferable.
• Strong organization skills with ability to prioritize tasks.
• Ability to collect data and compile reports.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office products.
• Proficiency in ADP HRIS system a plus.
• Understanding of insurance benefits a plus.

Responsibilities

• Enter and maintain records in ADP HRIS system.
• Temporary Employee Time/Records for Billing.
• Prepares attendance records.
• Ordering office and medical supplies including personal protective equipment.
• Maintains and Tracks vacation schedules, work schedules, and attendance in UKG.
• Responsible for new employee orientation training and scheduling.
• Maintains employee records and files.
• Maintain Hazardous Waste Manifests.
• Maintain SDS sheets.
• Weekly and Monthly Reporting on attendance and projects.
• Daily mail distribution.
• Organize and Schedule of plant maintenance including HVAC maintenance, lawn care, snow removal, and window cleaning.
• Maintain 5s Audit Records.
• Main Switchboard coverage.
• Maintain UKG hourly timecard system.
• Update bulletin boards weekly/monthly.
• Prepare invoices for payment.
• Order and organize visitor lunches.
• Support and participate in the company quality process.
• Credit Card Maintenance and Balancing.
• Contributes to team effort by accomplishing related results as needed.
• Perform other work-related duties as required.

Skills

Time Management

Critical Thinking

Judgment and Decision Making

Monitoring

Verbal and Written Expression

Information Ordering

Problem Sensitivity

Education

High School Diploma

Associate degree

Tools

Microsoft Office

ADP HRIS

UKG

Job description

Administrative Assistant

Job Location: US-MI-Boyne City

# of Openings: 1

Shift: 1st Shift

Company Division: APUS

Overview

Daifuku Airport America Corporation is a subsidiary of Daifuku North America a group company of Daifuku in Japan - the largest material handling company in the world. Our advanced systems move everything from car bodies at auto plants to luggage at airports to packaged goods at warehouses. We are known as experts in engineering, manufacturing, and servicing innovative automated materials handling systems including conveyors, automatic guided vehicles, automated storage & retrieval systems, and integrated controls.

The company is currently seeking an experienced Administrative Assistant

The Administrative Assistant provides high-level administrative support to Plant Manager, Shop Manager, Human Resources and Plant Supervisors. Processes and corrects time and attendance for hourly employees. Reconciles company credit card receipts for facility. Processes daily shop paperwork. Responsible for maintaining weekly and monthly records and main switchboard coverage.

Responsibilities

• Enter and maintain records in ADP HRIS system
• Temporary Employee Time/Records for Billing
• Prepares attendance records
• Ordering office and medical supplies including personal protective equipment
• Maintains and Tracks vacation schedules, work schedules, and attendance in UKG
• Responsible for new employee orientation training and scheduling
• Maintains employee records and files
• Maintain Hazardous Waste Manifests
• Maintain SDS sheets
• Weekly and Monthly Reporting on attendance and projects
• Daily mail distribution
• Organize and Schedule of plant maintenance including HVAC maintenance, lawn care, snow removal, and window cleaning
• Maintain 5s Audit Records
• Main Switchboard coverage
• Maintain UKG hourly timecard system
• Update bulletin boards weekly/monthly
• Prepare invoices for payment
• Order and organize visitor lunches
• Support and participate in the company quality process
• Credit Card Maintenance and Balancing
• Contributes to team effort by accomplishing related results as needed
• Perform other work-related duties as required

Knowledge

• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Engineering and Technology - Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
• Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.

Skills and Abilities

• Time Management - Managing one's own time and the time of others.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Monitoring - Monitoring/Assessing performance of you, other individuals, or organizations to make improvements or take corrective action.
• Verbal and Written Expression and Recognition - The ability to listen to, understand and communicate information and ideas presented through spoken or written words and sentences.
• Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Qualifications

• High School Diploma with at least 2 years administrative support experience
• Associate degree preferable
• Experience with UKG is preferable
• Strong organization skills with ability to prioritize tasks
• Ability to collect data and compile reports
• Strong written and verbal communication skills
• Proficiency in Microsoft Office products
• Proficiency in ADP HRIS system a plus
• Understanding of insurance benefits a plus

BENEFITS

Daifuku Airport America Corporation offers an excellent compensation package which includes:

• Medical/RX Insurance - three plan options (2 with HSA with employer contributions)
• Dental & Vision Coverage
• $500 sign on bonus
• $500 UNLIMITED Referral Bonuses
• 401K Retirement Plan - with a company match of 100% on the first 3% of employee contributions
• Employer paid Life Insurance
• Medical and dependent care Flexible Spending Programs
• Voluntary Benefits (ie: Critical Illness, Accident, Dependent Life)
• Short term disability
• Employee Assistance Plan
• Paid vacation and sick time, (10) paid holidays per year, and (1) floating holiday

About Daifuku Airport America Corporation

Daifuku Airport America Corporation is an affirmative action/equal opportunity employer/veterans/disabled, and federal sub/contractor. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, marital status or medical condition. If you'd like to view a copy of the company's affirmative action plan or policy statement, please call 248-553-1000.