Site Operations & Administration Specialist

Daifuku North America; California (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

Daifuku North America is seeking an administrative support specialist for the Maintenance Site. The role handles payroll data, invoicing, filings and various ad hoc reports to support site management.

Responsibilities include supplier and customer invoicing, accounts payable, onboarding tasks in the ATS, and coordinating travel for managers. You will interact with customers and vendors, ensuring compliance with safety and company policies.

Qualifications

• Associates Degree or equivalent work experience of 3 years in an office environment.
• Minimum 1 year experience accounts payable.
• Minimum 1 year experience working with payroll.
• Minimum 1 year experience in customer related invoicing.
• Proficient in Microsoft Office (Word, Excel, PPT).
• Ability to work a flexible schedule.

Responsibilities

• Create, modify, and update databases / spreadsheets associated with the administration of the Maintenance Site, including payroll, accounting functions, etc.; including filing and records management systems; runs various ad hock reports as requested by management.
• Create and code invoices, customer collections; may be responsible for petty cash and/or company card
• Move applicants to the appropriate statuses in the applicant tracking system, assisting with onboarding through the system and completing badging responsibilities in coordination with TSA.
• Interacts with internal and external customers and vendors in a professional manner.
• Exercises initiative and judgment during the absence of Supervision and Management to see that issues requiring attention are referred to delegated authority or handled in a manner designed to minimize the effect to their absence.
• Assist and/or coordinate travel arrangements for Managers and/or employees.
• Assist Supervision, Management and Human Resources with the administration of corporate policies / procedures including local record keeping, filing, reporting and tracking.
• Provides telephone reception for the Maintenance site.
• Compliance with ELS safety program policies and procedures.
• Maintain a valid driver’s license and be insurable under the Employer’s insurance policy.
• Perform additional duties/assignments as may be required by management.
• Punctual and regular attendance.

Skills

Microsoft Office

Payroll

Accounts payable

Invoicing

Customer service

Education

Associates Degree

Tools

Applicant Tracking System

Job description

Daifuku North America is seeking an administrative support specialist for the Maintenance Site. The role handles payroll data, invoicing, filings and various ad hoc reports to support site management.

Responsibilities include supplier and customer invoicing, accounts payable, onboarding tasks in the ATS, and coordinating travel for managers. You will interact with customers and vendors, ensuring compliance with safety and company policies.