Administrative Assistant - HR & Front Office Support

PEI-Genesis; South Bend (IN); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Vision

401(k)

Company Paid Life Insurance

Disability Insurance

Paid Holidays

Paid Sick Time

Job summary

PEI-Genesis is seeking an Administrative Assistant to provide administrative and organizational support for the front office and HR. This role handles daily office tasks, schedules appointments, maintains records, communicates with clients and staff, and assists management with various administrative duties.

The position requires strong organizational skills, attention to detail, and proficient use of MS Office/Google Workspace.

Qualifications

• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.
• Ability to multitask and prioritize competing responsibilities.
• Strong attention to detail and accuracy.
• Professional, dependable, and customer-service oriented.

Responsibilities

• Answer phone calls, emails, and general inquiries professionally.
• Schedule meetings, appointments, and manage calendars.
• Prepare, organize, and maintain documents, records, and reports.
• Perform data entry and maintain accurate databases and filing systems.
• Coordinate office supplies, equipment, and general office needs.
• Assist with correspondence, presentations, spreadsheets, and other documents.
• Assist new employees with the onboarding process and schedule onboarding training
• Assist with some timekeeping and attendance items
• Welcome visitors and provide customer service as needed.
• Process invoices or other administrative paperwork.
• Coordinate meetings, travel arrangements, and office events when required.
• Help coordinate employee meetings, training sessions, and HR events including monthly Perfect Attendance plans
• Support managers and team members with day-to-day administrative tasks.
• Maintain confidentiality of company and employee information.
• Maintain petty cash and monthly reporting
• Maintain and manage employee reward program
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Office Suite

Multitasking

Attention to detail

Customer service

Job description

PEI-Genesis is seeking an Administrative Assistant to provide administrative and organizational support for the front office and HR. This role handles daily office tasks, schedules appointments, maintains records, communicates with clients and staff, and assists management with various administrative duties.

The position requires strong organizational skills, attention to detail, and proficient use of MS Office/Google Workspace.