Administrative Assistant

Pei--genesis; South Bend (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k)

Company Paid Life Insurance

Disability Insurance

Paid Holidays

Paid Sick Time

Job summary

PEI Genesis in South Bend, Indiana, seeks an Administrative Assistant to provide administrative and organizational support to ensure efficient front office and HR operations. You will handle daily tasks, scheduling, records, communications, and onboarding coordination.

The role requires strong organizational skills, proficiency in Microsoft Office/Google Workspace, and excellent communication. A high school diploma is required; associate degree preferred, with a focus on accuracy and customer

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Proven administrative or office experience appreciated.
• Strong organizational, time-management and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.

Responsibilities

• Answer phone calls, emails, and inquiries professionally.
• Schedule meetings and manage calendars.
• Prepare and organize documents, records and reports.
• Data entry and maintaining databases and filing systems.
• Coordinate office supplies, travel, and events as needed.
• Assist with onboarding new employees and training schedules.
• Support HR with timekeeping, attendance, and confidentiality requirements.
• Provide customer service to visitors and staff.

Skills

Calendar management

Data entry

Microsoft Office

Google Workspace

Customer service

Phone & email communication

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

Description*Equal Opportunity Employer Veterans/Disabled*Benefits:Health InsuranceDentalVision401(k)Company Paid Life InsuranceDisability InsurancePaid HolidaysPaid Sick TimeWhy join PEI Genesis? Looking for a place that values your unique talents?Discover how you can grow your career with a company that sets you up for success.PEI-Genesis is one of the world’s fastest assemblers of precision connectors. We partner with customers to design engineered solutions that meet specific application requirements and then deliver with speed, service and consistent quality that is unmatched in the industry. PEI develops custom interconnect solutions that support the harsh environments of the aviation, energy, military, industrial, rail, medical sectors worldwide.Job Summary:The Administrative Assistant provides administrative and organizational support to ensure the efficient operation of the front office & support to HR. This position handles daily office tasks, schedules appointments, maintains records, communicates with clients and staff, and assists management with various administrative duties.QualificationsKey Responsibilities:Answer phone calls, emails, and general inquiries professionally.Schedule meetings, appointments, and manage calendars.Prepare, organize, and maintain documents, records, and reports.Perform data entry and maintain accurate databases and filing systems.Coordinate office supplies, equipment, and general office needs.Assist with correspondence, presentations, spreadsheets, and other documents.Assist new employees with the onboarding process and schedule onboarding trainingAssist with some timekeeping and attendance itemsWelcome visitors and provide customer service as needed.Process invoices or other administrative paperwork.Coordinate meetings, travel arrangements, and office events when required.Help coordinate employee meetings, training sessions, and HR events including monthly Perfect Attendance plansSupport managers and team members with day-to-day administrative tasks.Maintain confidentiality of company and employee information.Maintain petty cash and monthly reportingMaintain and manage employee reward programPerform other duties as assigned.Qualifications & Education:High school diploma or equivalent; associate degree preferred.Previous administrative or office experience preferred.Strong organizational and time-management skills.Excellent written and verbal communication skills.Proficiency with Microsoft Office, Google Workspace, or similar software.Ability to multitask and prioritize competing responsibilities.Strong attention to detail and accuracy.Professional, dependable, and customer-service oriented.Typical Skills:Calendar and schedule managementData entryMicrosoft Word and ExcelEmail and phone communicationFiling and record keepingCustomer serviceMeeting coordinationOrganization and time managementConfidentiality and professionalism#LI-AS1