Administrative Assistant: Front Office & HR Support

Pei--genesis; South Bend (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k)

Company Paid Life Insurance

Disability Insurance

Paid Holidays

Paid Sick Time

Job summary

PEI Genesis in South Bend, Indiana, seeks an Administrative Assistant to provide administrative and organizational support to ensure efficient front office and HR operations. You will handle daily tasks, scheduling, records, communications, and onboarding coordination.

The role requires strong organizational skills, proficiency in Microsoft Office/Google Workspace, and excellent communication. A high school diploma is required; associate degree preferred, with a focus on accuracy and customer

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Proven administrative or office experience appreciated.
• Strong organizational, time-management and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.

Responsibilities

• Answer phone calls, emails, and inquiries professionally.
• Schedule meetings and manage calendars.
• Prepare and organize documents, records and reports.
• Data entry and maintaining databases and filing systems.
• Coordinate office supplies, travel, and events as needed.
• Assist with onboarding new employees and training schedules.
• Support HR with timekeeping, attendance, and confidentiality requirements.
• Provide customer service to visitors and staff.

Skills

Calendar management

Data entry

Microsoft Office

Google Workspace

Customer service

Phone & email communication

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

PEI Genesis in South Bend, Indiana, seeks an Administrative Assistant to provide administrative and organizational support to ensure efficient front office and HR operations. You will handle daily tasks, scheduling, records, communications, and onboarding coordination.

The role requires strong organizational skills, proficiency in Microsoft Office/Google Workspace, and excellent communication. A high school diploma is required; associate degree preferred, with a focus on accuracy and customer