HR & Front Office Admin Coordinator

Pei--genesi; South Bend (IN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

401(k)

Paid Holidays

Paid Sick Time

Job summary

PEI Genesis is seeking an Administrative Assistant to provide essential front-office support and HR-related assistance. You will manage calendars, handle inquiries, organize documents, and process routine administrative tasks while maintaining confidentiality and professional communication.

The role involves onboarding support, timekeeping assistance, and coordination of meetings, travel, and office events to keep operations running smoothly.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.
• Ability to multitask and prioritize competing responsibilities.
• Professional, dependable, and customer-service oriented.

Responsibilities

• Answer phone calls, emails, and general inquiries professionally.
• Schedule meetings, appointments, and manage calendars.
• Prepare, organize, and maintain documents, records, and reports.
• Perform data entry and maintain accurate databases and filing systems.
• Coordinate office supplies, equipment, and general office needs.
• Assist with onboarding of new employees and onboarding training.
• Assist with timekeeping and attendance items.
• Welcome visitors and provide customer service as needed.
• Process invoices or other administrative paperwork.
• Coordinate meetings, travel arrangements, and HR events when required.

Skills

Calendar management

Data entry

Microsoft Word

Excel

Email & phone communication

Filing and record keeping

Customer service

Meeting coordination

Organization and time management

Confidentiality

Professionalism

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Google Workspace

Job description

PEI Genesis is seeking an Administrative Assistant to provide essential front-office support and HR-related assistance. You will manage calendars, handle inquiries, organize documents, and process routine administrative tasks while maintaining confidentiality and professional communication.

The role involves onboarding support, timekeeping assistance, and coordination of meetings, travel, and office events to keep operations running smoothly.