Administrative Assistant

Pei--genesi; South Bend (IN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

401(k)

Paid Holidays

Paid Sick Time

Job summary

PEI Genesis is seeking an Administrative Assistant to provide essential front-office support and HR-related assistance. You will manage calendars, handle inquiries, organize documents, and process routine administrative tasks while maintaining confidentiality and professional communication.

The role involves onboarding support, timekeeping assistance, and coordination of meetings, travel, and office events to keep operations running smoothly.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.
• Ability to multitask and prioritize competing responsibilities.
• Professional, dependable, and customer-service oriented.

Responsibilities

• Answer phone calls, emails, and general inquiries professionally.
• Schedule meetings, appointments, and manage calendars.
• Prepare, organize, and maintain documents, records, and reports.
• Perform data entry and maintain accurate databases and filing systems.
• Coordinate office supplies, equipment, and general office needs.
• Assist with onboarding of new employees and onboarding training.
• Assist with timekeeping and attendance items.
• Welcome visitors and provide customer service as needed.
• Process invoices or other administrative paperwork.
• Coordinate meetings, travel arrangements, and HR events when required.

Skills

Calendar management

Data entry

Microsoft Word

Excel

Email & phone communication

Filing and record keeping

Customer service

Meeting coordination

Organization and time management

Confidentiality

Professionalism

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Google Workspace

Job description

*Equal Opportunity Employer Veterans/Disabled*Benefits:Health InsuranceDentalVision401(k)Company Paid Life InsuranceDisability InsurancePaid HolidaysPaid Sick TimeWhy join PEI Genesis? Looking for a place that values your unique talents?Discover how you can grow your career with a company that sets you up for success.PEI-Genesis is one of the world’s fastest assemblers of precision connectors. We partner with customers to design engineered solutions that meet specific application requirements and then deliver with speed, service and consistent quality that is unmatched in the industry. PEI develops custom interconnect solutions that support the harsh environments of the aviation, energy, military, industrial, rail, medical sectors worldwide.Job Summary:The Administrative Assistant provides administrative and organizational support to ensure the efficient operation of the front office & support to HR. This position handles daily office tasks, schedules appointments, maintains records, communicates with clients and staff, and assists management with various administrative duties.Key Responsibilities:Answer phone calls, emails, and general inquiries professionally.Schedule meetings, appointments, and manage calendars.Prepare, organize, and maintain documents, records, and reports.Perform data entry and maintain accurate databases and filing systems.Coordinate office supplies, equipment, and general office needs.Assist with correspondence, presentations, spreadsheets, and other documents.Assist new employees with the onboarding process and schedule onboarding trainingAssist with some timekeeping and attendance itemsWelcome visitors and provide customer service as needed.Process invoices or other administrative paperwork.Coordinate meetings, travel arrangements, and office events when required.Help coordinate employee meetings, training sessions, and HR events including monthly Perfect Attendance plansSupport managers and team members with day-to-day administrative tasks.Maintain confidentiality of company and employee information.Maintain petty cash and monthly reportingMaintain and manage employee reward programPerform other duties as assigned.Qualifications & Education:High school diploma or equivalent; associate degree preferred.Previous administrative or office experience preferred.Strong organizational and time-management skills.Excellent written and verbal communication skills.Proficiency with Microsoft Office, Google Workspace, or similar software.Ability to multitask and prioritize competing responsibilities.Strong attention to detail and accuracy.Professional, dependable, and customer-service oriented.Typical Skills:Calendar and schedule managementData entryMicrosoft Word and ExcelEmail and phone communicationFiling and record keepingCustomer serviceMeeting coordinationOrganization and time managementConfidentiality and professionalism#LI-AS1