Payroll Coordinator & HR Assistant - Detail-Oriented

Claremont Nursing; Carlisle, Northern (Cumberland County, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Claremont Nursing & Rehabilitation Center in Carlisle, PA, is seeking a Payroll Coordinator / HR Assistant to join our administrative team. The role focuses on payroll processing for about 360 employees with confidentiality and accuracy as top priorities.

You will support HR tasks when payroll tasks allow, maintain payroll records, resolve timekeeping discrepancies, and collaborate with HR and corporate leadership to meet deadlines. Healthcare experience is a plus.

Qualifications

• Previous payroll processing experience preferred.
• Experience with timekeeping and payroll software; SmartLinx experience is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize payroll deadlines and manage competing responsibilities.
• Proficiency in Microsoft Excel, Word, and general computer applications.
• Strong communication and problem-solving skills.
• Ability to handle confidential and sensitive employee information professionally.
• Previous Human Resources experience is helpful but not required.
• Experience in healthcare or a skilled nursing facility is a plus.

Responsibilities

• Coordinate and process biweekly payroll for approximately 360 employees.
• Review and audit employee timecards for accuracy and completeness.
• Identify and resolve missing punches, timekeeping discrepancies, and payroll exceptions.
• Work closely with HR and Corporate to ensure timely approval and correction of timecards.
• Maintain accurate payroll records and employee payroll information.
• Process payroll changes, including new hires, terminations, wage adjustments, and employee status changes.
• Research and resolve employee payroll questions and discrepancies.
• Ensure payroll deadlines are consistently met.
• Maintain strict confidentiality of employee and payroll information.

Skills

Payroll processing

Timekeeping accuracy

Organizational skills

Time management

Communication

Problem solving

Confidentiality

HR support

Tools

SmartLinx

Job description

Claremont Nursing & Rehabilitation Center in Carlisle, PA, is seeking a Payroll Coordinator / HR Assistant to join our administrative team. The role focuses on payroll processing for about 360 employees with confidentiality and accuracy as top priorities.

You will support HR tasks when payroll tasks allow, maintain payroll records, resolve timekeeping discrepancies, and collaborate with HR and corporate leadership to meet deadlines. Healthcare experience is a plus.