Payroll Coordinator - HR Assistant

Allaire Health Services, LLC; North Middleton Township (PA); On-site; USD 45,000 - 70,000; Full time

Job summary

Claremont Nursing & Rehabilitation Center is seeking a Payroll Coordinator / HR Assistant to join our administrative team. The role prioritizes payroll while providing HR support and maintaining strict confidentiality.

The successful candidate will coordinate biweekly payroll for ~360 employees, review timecards, resolve discrepancies, and collaborate with HR and Corporate to ensure timely processing. Healthcare experience is a plus; strong Excel and communication skills are essential.

Qualifications

• Previous payroll processing experience strongly preferred.
• Experience with timekeeping and payroll software; SmartLinx experience is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize payroll deadlines and manage competing responsibilities.
• Proficiency in Microsoft Excel, Word, and general computer applications.
• Strong communication and problem-solving skills.
• Ability to handle confidential and sensitive employee information professionally.
• Previous Human Resources experience is helpful but not required.
• Experience in healthcare or a skilled nursing facility is a plus.

Responsibilities

• Coordinate and process biweekly payroll for approximately 360 employees.
• Review and audit employee timecards for accuracy and completeness.
• Identify and resolve missing punches, timekeeping discrepancies, and payroll exceptions.
• Work closely with HR and Corporate to ensure timely approval and correction of timecards.
• Maintain accurate payroll records and employee payroll information.
• Process payroll changes, including new hires, terminations, wage adjustments, and employee status changes.
• Research and resolve employee payroll questions and discrepancies.
• Ensure payroll deadlines are consistently met.
• Maintain strict confidentiality of employee and payroll information.
• Assist with new-hire onboarding and orientation preparation.
• Maintain and organize employee personnel files and documentation.
• Assist with employment verification requests.
• Track required employee documentation, certifications, and compliance deadlines.
• Assist with employee communications and general HR administrative duties.
• Provide additional clerical and administrative support to the HR Director as assigned.

Skills

Payroll processing

Timekeeping

Excel

HR support

Confidentiality

Communication

Tools

SmartLinx

Job description

Claremont Nursing & Rehabilitation Center is seeking a highly organized, detail-oriented, and dependable Payroll Coordinator / HR Assistant to join our administrative team.

The primary responsibility of this position is to coordinate and process accurate, timely payroll for our employees. The ideal candidate will have strong payroll experience, excellent organizational skills, and the ability to manage multiple deadlines while maintaining accuracy and confidentiality.

In addition to payroll responsibilities, this individual will provide administrative support to the Human Resources Department as needed. Payroll will remain the first priority of this position.

Primary Responsibilities – Payroll

• Coordinate and prepare biweekly payroll for approximately 360 employees.

• Review and audit employee timecards for accuracy and completeness.

• Identify and resolve missing punches, timekeeping discrepancies, and payroll exceptions.

• Work closely with HR and Corporate to ensure timely approval and correction of timecards.

• Maintain accurate payroll records and employee payroll information.

• Process payroll changes, including new hires, terminations, wage adjustments, and employee status changes.

• Research and resolve employee payroll questions and discrepancies.

• Ensure payroll deadlines are consistently met.

• Maintain strict confidentiality of employee and payroll information.

Secondary Responsibilities – Human Resources Assistance

When payroll responsibilities permit, assist the Human Resources Department with administrative tasks, including:

• Assist with new-hire onboarding and orientation preparation.

• Maintain and organize employee personnel files and documentation.

• Assist with employment verification requests.

• Track required employee documentation, certifications, and compliance deadlines.

• Assist with employee communications and general HR administrative duties.

• Provide additional clerical and administrative support to the HR Director as assigned.

Qualifications

• Previous payroll processing experience strongly preferred.

• Experience with timekeeping and payroll software; SmartLinx experience is a plus.

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Ability to prioritize payroll deadlines and manage competing responsibilities.

• Proficiency in Microsoft Excel, Word, and general computer applications.

• Strong communication and problem-solving skills.

• Ability to handle confidential and sensitive employee information professionally.

• Previous Human Resources experience is helpful but not required.

• Experience in healthcare or a skilled nursing facility is a plus.

What We're Looking For

We are looking for a dependable, self-motivated individual who takes ownership of payroll responsibilities, works independently, follows through on deadlines, and understands the importance of accuracy.

The successful candidate will be comfortable communicating with employees and department leadership while maintaining a professional, helpful, and confidential approach.