Administrative Assistant (HR)

GAP Solutions; Washington (District of Columbia); On-site; USD 40,000 - 60,000; Full time

Job summary

The United States Capitol Police is seeking an Administrative Assistant to provide essential support within the Office of Human Resources. The ideal candidate will assist with HR functions, ensuring accurate recordkeeping, document preparation, and excellent customer service, contributing to the USCP's mission in a dynamic environment.

Qualifications

• High school diploma required; college degree highly desired.
• Minimum of two years in HR or related experience preferred.
• Proficient in MS Office products; experience with SharePoint and Visio preferred.

Responsibilities

• Provide administrative support for HR operations, including data entry and document preparation.
• Assist with recruitment and benefits administration activities.
• Conduct basic research and analysis to support HR projects.

Skills

Organizational skills

Writing skills

Analytical skills

Customer service

Flexibility

Education

High school diploma

College degree highly desired

Tools

MS Office

SharePoint

Visio

Job description

The United States Capitol Police (USCP) is responsible for protecting Congress, its legislative processes, members, staff, visitors and facilities from crime, disruption, and terrorism.

The Office of Human Resources (OHR) provides a full array of human resources and human capital management services to USCP for both sworn and civilian employees. These services include both operational and programmatic functions in areas such as staffing and position classification, employee/labor relations, benefits and retirement, compensation, personnel action and payroll processing, human capital strategy, and policy program development and human capital strategic functions such as workforce planning, organizational development, performance management.

The Office of Acquisition Management (OAM) develops and manages the acquisition process for the USCP. The includes the development of strategies to procure goods and services, coordinating with appropriate government offices and commercial contractors, and managing the USCP Purchase Card Program and the USCP Fleet Card Program

The Office of Background Investigations and Credentialing (OBIC) is responsible for conducting sworn and civilian background investigations on potential employees, recruitment and outreach, building access card issuance, active and retired credentials, and supporting USCP stakeholders by conducting criminal record checks on employees and members of the Congressional community.

Position Objective: The Administrative Assistant provides essential administrative and technical support to the United States Capitol Police (USCP) Office of Human Resources. This role assists with a variety of human resources functions, ensuring accuracy, efficiency, and excellent customer service in support of the USCP’s mission and human capital objectives.

Duties and Responsibilities:

• Provide administrative support for HR operations, including data entry, recordkeeping, and document preparation.
• Assist with the processing of personnel actions and related HR documentation.
• Support recruitment, onboarding, and benefits administration activities as needed.
• Maintain and organize electronic and paper files in compliance with federal requirements.
• Conduct basic research and analysis to support HR projects and initiatives.
• Prepare reports, correspondence, and presentations using MS Office products.
• Assist with scheduling, meeting coordination, and other office management tasks.
• Work both independently and collaboratively as part of a team to meet tight deadlines and shifting priorities.
• Demonstrate flexibility and adaptability in approach to work assignments and delivery.
• Provide excellent customer service to internal and external stakeholders.
• Utilize MS Office products proficiently; experience with SharePoint and Visio preferred.

Basic Qualifications:

• High school diploma required.

Minimum Qualifications:

• College degree highly desired.
• Minimum of two (2) years of human resources or related experience highly desired.
• Experience with SharePoint and Visio preferred.
• Exceptional organizational skills and ability to handle multiple priorities.
• Excellent writing skills with specific attention to detail.
• Excellent analytical and research skills.
• Ability to work effectively both independently and as part of a team.
• Ability to work on tight deadlines.
• Proficient in MS Office products.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at [e-mail] . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

This position is contingent upon contract award.