Administrative Assistant - Housing & Resident Services

Presbyterian Villages of Michigan; Kalamazoo (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Presbyterian Villages of Michigan in Kalamazoo seeks an Administrative Assistant to provide professional clerical and project support in a confidential, team-driven environment.

Responsibilities include reception, meetings, data reporting, rent collection assistance, document preparation, resident interactions, calendar management, and event coordination, with training provided for HUD/MSHDA certifications.

Qualifications

• High School Diploma or GED required.
• Follow oral and written instructions.
• Computer literate with Microsoft products.
• Trained as Certified Occupancy Specialist at HUD or MSHDA villages, a plus, but training provided.

Responsibilities

• Manages reception, phone system, and mail distribution.
• Attends meetings and prepares minutes or summaries.
• Maintains data, statistics, and reports.
• Assists with rent collection and quarterly certifications.
• Prepares correspondence and documents.
• Coordinates resident and staff interactions and events.
• Schedules calendars and maintains filing system.
• Responds to inquiries about the Village.

Skills

Customer service

Data entry

Microsoft Office

Communication

Organization

Education

High School Diploma or GED

Some college coursework

Certification training (HUD/MSHDA)

Tools

HUD/MSHDA property management software

Job description

Presbyterian Villages of Michigan in Kalamazoo seeks an Administrative Assistant to provide professional clerical and project support in a confidential, team-driven environment.

Responsibilities include reception, meetings, data reporting, rent collection assistance, document preparation, resident interactions, calendar management, and event coordination, with training provided for HUD/MSHDA certifications.