Administrative & Village Operations Coordinator

Presbyterian Villages of Michigan; Flint (MI); On-site; USD 32,000 - 46,000; Full time

Job summary

Presbyterian Villages of Michigan in Flint, MI seeks an organized administrative professional to manage office functions, coordinate meetings, maintain resident records and support housing operations for HUD/MSHDA programs.

The role includes data reporting, rent collection assistance, correspondence, tours, and event coordination, with a focus on accurate records and excellent resident service.

Qualifications

• High school diploma or GED required.
• Ability to follow oral and written instructions.
• Computer literate with word processing and desktop publishing.
• Certified Occupancy Specialist with HUD or MSHDA required within 6 months.
• Experience with HUD or MSHDA programs preferred.
• Proficiency with Microsoft products and data entry.

Responsibilities

• Organizes, directs and/or supervises departmental functions including reception, telephone communication system and mail distribution.
• Attends and participates in meetings and may transcribe minutes or summaries.
• Accumulates, maintains, verifies and reports data, statistics and research.
• Assists with collection of rent and monthly certification of residents.
• Prepares and responds to correspondence.
• Directs residents, families, business invitees and staff.
• Schedules and maintains appointments and calendars.
• Creates and maintains filing system.
• Responds to inquiries and provides information about the Village.
• Schedules and conducts Village tours.
• Establishes and maintains resident and prospect records including filing and data gathering.
• Assists with admission interviews with potential residents and families.
• Evaluates need for supplies, equipment and follow-up on assurance issues.
• Evaluates need for maintenance work orders.
• Coordinates special events.
• Creates newsletters, flyers and documents using various software.
• Maintains a positive customer service atmosphere and teamwork.
• Attends departmental/Village meetings, training and development opportunities.
• Supports mission, vision and values of Presbyterian Villages of Michigan.
• Follows employment, departmental and safety policies and local regulations.
• Performs other duties as assigned.

Skills

Communication

Organization

Data entry

Multitasking

Customer service

Professionalism

Follow instructions

Education

High School Diploma or GED

Written and oral instruction comprehension

Computer literacy (word processing, spreadsheets, DTP)

Certified Occupancy Specialist (HUD/MSHDA)

HUD/MSHDA software experience

Math aptitude

Tools

Affordable housing property management software

Job description

Presbyterian Villages of Michigan in Flint, MI seeks an organized administrative professional to manage office functions, coordinate meetings, maintain resident records and support housing operations for HUD/MSHDA programs.

The role includes data reporting, rent collection assistance, correspondence, tours, and event coordination, with a focus on accurate records and excellent resident service.