Administrative Assistant — Housing & Resident Services

Presbyterian Villages of Michigan; Kalamazoo (MI); On-site; USD 25,000 - 34,000; Full time

Job summary

Presbyterian Villages of Michigan in Kalamazoo seeks an Administrative Assistant to provide administrative, clerical and project support in a professional, confidential manner. You will assist residents, families and staff, organize departments, prepare minutes, manage records, and support rent and certification processes.

Proficiency with Microsoft Office and distributive publishing is expected; HUD/MSHDA occupancy certification is a plus and on-the-job training is provided.

Qualifications

• High School Diploma or GED required.
• Computer literate; able to use Microsoft Word, newsletters, email, Zoom/Teams.
• HUD/MSHDA Certified Occupancy Specialist certification required within 6 months of hire.
• Experience with affordable housing property management software is a plus.
• Math aptitude commensurate with some college education or equivalent experience.

Responsibilities

• Provides administrative, clerical and project support in a professional and confidential manner.
• Directs and assists residents, families, staff and visitors.
• Organizes, directs, and/or manages departmental functions including reception, mail distribution.
• Attends meetings and may transcribe and prepare minutes or summaries.
• Maintains data, statistics, and research; prepares reports.
• Assists with rent collection and certification processes for residents.
• Creates newsletters, flyers and other documents using desktop publishing tools.
• Coordinates events and village tours; maintains filing system and records.
• Coordinates admission interviews with potential residents and families.

Skills

Administrative support

Customer service

Data entry

Microsoft Office

Communication

Education

High School Diploma or GED

Some college-level education or equivalent experience

HUD/MSHDA Certified Occupancy Specialist training

Tools

HUD/MSHDA property management software

Microsoft Excel

Zoom/Teams

Job description

Presbyterian Villages of Michigan in Kalamazoo seeks an Administrative Assistant to provide administrative, clerical and project support in a professional, confidential manner. You will assist residents, families and staff, organize departments, prepare minutes, manage records, and support rent and certification processes.

Proficiency with Microsoft Office and distributive publishing is expected; HUD/MSHDA occupancy certification is a plus and on-the-job training is provided.