Administrative Assistant – Affordable Housing & OPS

Presbyterian Villages of Michigan; Fort Gratiot Charter Township (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

Presbyterian Villages of Michigan is seeking an organized office coordinator to provide clerical and data management support across departments. Responsibilities include reception, scheduling, filing, correspondence, and resident data handling with confidentiality and professionalism.

You will create newsletters, process monthly certifications, coordinate events, and assist with admissions interviews, ensuring accurate records and responsive service to residents and staff.

Qualifications

• High School Diploma or GED required; follow oral and written instructions.
• Computer literate with word processing, spreadsheets and desktop publishing.
• Certified Occupancy Specialist (HUD or MSHDA) certificate required within 6 months.
• Experience with HUD/MSHDA-governed villages is preferred.
• Strong data entry and record-keeping abilities.

Responsibilities

• Organizes and supervises departmental functions including reception and mail distribution.
• Attends meetings and may transcribe minutes.
• Maintains resident records, data input and reports.
• Assists with rent collection and monthly certification processes.
• Prepares correspondence and documents; supports admissions interviews.
• Coordinates events and schedules appointments and calendars.
• Maintains filing systems and ensures confidentiality.

Skills

Communication skills

Professionalism

Education

High School Diploma or GED

Some college-level education or equivalent experience

Math aptitude

Certified Occupancy Specialist (HUD/MSHDA)

Tools

Microsoft Office

Desktop publishing software

Affordable housing property management software (HUD/MSHDA)

Job description

Presbyterian Villages of Michigan is seeking an organized office coordinator to provide clerical and data management support across departments. Responsibilities include reception, scheduling, filing, correspondence, and resident data handling with confidentiality and professionalism.

You will create newsletters, process monthly certifications, coordinate events, and assist with admissions interviews, ensuring accurate records and responsive service to residents and staff.