Administrative Assistant — Housing Development Projects

Wearepeabody; Braintree (MA); On-site; USD 32,000 - 34,000; Full time

Job summary

Affordable Housing and Services Collaborative, Inc. (AHSC) is seeking an Administrative Assistant to support our housing development organization. This role involves general clerical work, phone handling, meeting minutes, bookkeeping and invoicing, and assisting with active projects.

Reporting to the Executive Director, you will collaborate in a team environment, manage files, update email lists and social media content, and help prepare board materials and funding documents as needed.

Qualifications

• Solid verbal, written communication skills.
• Proficient computer skills and in-depth knowledge of Microsoft Office Suite.
• Strong organizational skills with ability to multitask with accuracy.
• Ability to work with all levels of staff and external partners.
• Notary license is a plus.

Responsibilities

• Process and track invoices and check requests
• Order and maintain office supplies
• Organize and maintain electronic and paper files
• Update online social media content
• Update email lists
• Data entry and maintenance of spreadsheets
• Follow up on housing assistance calls and emails
• Prepare overnight mail and courier deliveries
• Transcribe meeting minutes for Board meetings
• Register and maintain subsidiary entities in state and federal databases
• Assist with board meeting packages
• Assist with project funding applications
• Assist with project requisitions
• Assist with RFP/RFQ responses
• Assist with due diligence items

Skills

Verbal & written communication

Organization & multi-tasking

Team collaboration

Attention to detail

Notary (plus)

Tools

Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)

Job description

Affordable Housing and Services Collaborative, Inc. (AHSC) is seeking an Administrative Assistant to support our housing development organization. This role involves general clerical work, phone handling, meeting minutes, bookkeeping and invoicing, and assisting with active projects.

Reporting to the Executive Director, you will collaborate in a team environment, manage files, update email lists and social media content, and help prepare board materials and funding documents as needed.