Administrative Assistant

Affordable Housing and Services Collaborative, Inc.; Braintree (MA); On-site; USD 40,000 - 50,000; Full time

Job summary

Affordable Housing and Services Collaborative, Inc. (AHSC) seeks an Administrative Assistant to support our housing development organization. Responsibilities include clerical tasks, invoice processing, minute-taking, and basic bookkeeping for ongoing projects.

The ideal candidate will have strong Microsoft Office skills, excellent organization, and the ability to work with diverse stakeholders. Notary license is a plus and the role reports to the Executive Director.

Qualifications

• Proficient computer skills with MS Office (Word, Excel, Outlook).
• Strong organizational skills with ability to manage multiple tasks.
• Ability to work with internal management, staff, and outside clients.
• Flexible, positive attitude, team oriented, eager to learn.
• Experience/knowledge of real estate or affordable housing is a plus.
• Licensed Notary is a plus.

Responsibilities

• Process and track invoices and check requests.
• Order and maintain office supplies.
• Organize and maintain electronic and paper files.
• Update and maintain online social media content.
• Update and maintain (e)mail lists.
• Data entry and maintenance of spreadsheets.

Skills

Microsoft Office

Organizational skills

Attention to detail

Communication skills

Team player

Notary license (plus)

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Affordable Housing and Services Collaborative, Inc. (AHSC) is a 501c3 non-profit organization founded in 2001. Our mission is to provide and preserve affordable housing for low-income families, youth, elders, persons with disabilities, as well as special populations including veterans and the homeless.

Fulfilling our mission is a collaborative effort and process that includes working with private and public partners to seek project financing, grant funding and other leveraged resources to acquire, develop, rehabilitate and create affordable housing opportunities, as well as to enhance and expand quality of life initiatives through wellness, educational, vocational, and social programming.

AHSC has been involved in many complex affordable housing developments involving new construction, as well as historic and occupied rehabilitation. Through our involvement in over 47 projects either directly through acquisition, rehabilitation, new construction, or as a special non-profit member providing a significant role in the project financing plan, we have completed over 3,300 affordable units.

About the Position

Affordable Housing and Services Collaborative, Inc. (AHSC) is seeking a highly qualified professional to serve as an Administrative Assistant to support our housing development organization. This individual will perform general clerical tasks, including but not limited to, receiving and redirecting calls, taking meeting minutes, general bookkeeping and invoice maintenance, as well as assist with ongoing projects as needed.

QUALIFICATIONS/REQUIREMENTS

Reporting to the Executive Director, the successful candidate will participate in a team-oriented environment and should possess the following:

• Proficient computer skills and in-depth knowledge of relevant software (Microsoft Office Suite – Word, PowerPoint, Excel and Outlook)
• Strong organizational skills with the ability to perform and prioritize multiple tasks with excellent attention to detail and accuracy;
• Ability to work well with all levels of internal management and staff, as well as outside clients and associates
• Flexibility, positive attitude, team oriented and a willingness to learn
• Experience/knowledge of real estate or affordable housing is a plus
• Licensed Notary is a plus

RESPONSIBILITIES

• Processing and tracking invoices and check requests
• Ordering and maintaining office supplies
• Organizing and maintaining electronic and paper files
• Updating and maintaining online social media content
• Updating and maintaining (e)mail lists
• Data Entry and maintenance of various spreadsheets