Administrative Assistant

Wearepeabody; Braintree (MA); On-site; USD 32,000 - 34,000; Full time

Job summary

Affordable Housing and Services Collaborative, Inc. (AHSC) is seeking an Administrative Assistant to support our housing development organization. This role involves general clerical work, phone handling, meeting minutes, bookkeeping and invoicing, and assisting with active projects.

Reporting to the Executive Director, you will collaborate in a team environment, manage files, update email lists and social media content, and help prepare board materials and funding documents as needed.

Qualifications

• Solid verbal, written communication skills.
• Proficient computer skills and in-depth knowledge of Microsoft Office Suite.
• Strong organizational skills with ability to multitask with accuracy.
• Ability to work with all levels of staff and external partners.
• Notary license is a plus.

Responsibilities

• Process and track invoices and check requests
• Order and maintain office supplies
• Organize and maintain electronic and paper files
• Update online social media content
• Update email lists
• Data entry and maintenance of spreadsheets
• Follow up on housing assistance calls and emails
• Prepare overnight mail and courier deliveries
• Transcribe meeting minutes for Board meetings
• Register and maintain subsidiary entities in state and federal databases
• Assist with board meeting packages
• Assist with project funding applications
• Assist with project requisitions
• Assist with RFP/RFQ responses
• Assist with due diligence items

Skills

Verbal & written communication

Organization & multi-tasking

Team collaboration

Attention to detail

Notary (plus)

Tools

Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)

Job description

About the Organization

Affordable Housing and Services Collaborative, Inc. (AHSC) is a 501c3 non‑profit organization founded in 2001. Our mission is to provide and preserve affordable housing for low‑income families, youth, elders, persons with disabilities, as well as special populations including veterans and the homeless.

Description

Affordable Housing and Services Collaborative, Inc. (AHSC) is a 501c3 non‑profit organization founded in 2001. Our mission is to provide and preserve affordable housing for low‑income families, youth, elders, persons with disabilities, as well as special populations including veterans and the homeless.

Fulfilling our mission is a collaborative effort and process that includes working with private and public partners to seek project financing, grant funding and other leveraged resources to acquire, develop, rehabilitate and create affordable housing opportunities, as well as to enhance and expand quality of life initiatives through wellness, educational, vocational, and social programming.

AHSC has been involved in many complex affordable housing developments involving new construction, as well as historic and occupied rehabilitation. Through our involvement in over 47 projects either directly through acquisition, rehabilitation, new construction, or as a special non‑profit member providing a significant role in the project financing plan, we have completed over 3,300 affordable units.

About The Position

Affordable Housing and Services Collaborative, Inc. (AHSC) is seeking a highly qualified professional to serve as an Administrative Assistant to support our housing development organization. This individual will perform general clerical tasks, including but not limited to, receiving and redirecting calls, taking meeting minutes, general bookkeeping and invoice maintenance, as well as assist with ongoing projects as needed.

Qualifications/Requirements

Reporting to the Executive Director, the successful candidate will participate in a team‑oriented environment and should possess the following:

• Solid verbal, written communication skills
• Proficient computer skills and in‑depth knowledge of relevant software (Microsoft Office Suite – Word, PowerPoint, Excel, and Outlook)
• Strong organizational skills with the ability to perform and prioritize multiple tasks with excellent attention to detail and accuracy.
• Ability to work well with all levels of internal management and staff, as well as outside clients and associates.
• Flexibility, positive attitude, team oriented and a willingness to learn.
• Experience/knowledge of real estate or affordable housing is a plus.
• Licensed Notary is a plus.

Responsibilities

• Processing and tracking invoices and check requests
• Ordering and maintaining office supplies
• Organizing and maintaining electronic and paper files
• Updating and maintaining online social media content
• Updating and maintaining (e)mail lists
• Data Entry and maintenance of various spreadsheets
• Following‑up on housing assistance calls and emails
• Preparing overnight mail and courier deliveries, as needed
• Transcribing meeting minutes for quarterly Board of Directors meetings
• Registering and maintaining subsidiary entities in multiple state and federal online databases
• Assistance with the preparation and assembly of the following (as needed):
  • Board meeting packages
  • Project funding applications
  • Project requisitions
  • RFP/RFQ Responses
  • Due Diligence items for various parties

Compensation and Benefits

AHSC, Inc. offers $23/hr. - $25/hr. dependent on experience, location, property size and budget, along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), STD, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.

EEO Statement

AHSC, Inc. is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation, and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e‑mail our Talent Acquisition Manager and let us know the nature of your request and your contact information. Smoke‑free workplace. Drug‑free work environment

Position Requirements

About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi‑family housing (single high‑rise to scattered sites), senior communities, veteran’s housing and supportive housing services. We are a management company that truly does it all, and we continue to grow.

OUR VISION:

We put the HOME in housing.

OUR MISSION:

• FISCAL responsibility to our clients;
• INTEGRITY in all aspects of our business practices;
• STABILITY for 45+ years of meeting our client's business needs;
• HUMILITY in relationships with clients, residents and employees and a commitment to always listen.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.