Administrative Assistant - Hoover Elementary School

Camp Hill School District; Camp Hill (Cumberland County); Sur place; USD 35 000 - 56 000; Plein temps

Résumé du poste

Camp Hill School District seeks an Administrative Assistant for Hoover Elementary School to provide broad office support, greet visitors, and help maintain efficient day-to-day operations.

The role supports the principal and office staff, handling attendance, communications, records, registrations, supplies, and event logistics. Strong communication and confidentiality are essential.

Qualifications

• High School diploma or equivalent required.
• Experience in office management, preferably in education or business.
• Strong communication with parents, staff, students and the public.
• Ability to work independently and take initiative daily.
• Maintain confidentiality at all times.
• Proficiency with word processing and general computer skills.
• Knowledge of office equipment and machines.
• Excellent organizational and time management skills.

Responsabilités

• Create and maintain a welcoming atmosphere for students, staff, parents and visitors.
• Assist the principal with daily operations, communications and Hoover Elementary responsibilities.
• Prepare forms for school operations, including fundraisers and trips.
• Assist administration with school security and drills.
• Manage phone calls, messages, and correspondence.
• Sort, date, and distribute incoming mail for Hoover Elementary.
• Utilize the visitor management system to log visitors.
• Assist attendance duties and update records in the SIS.
• Prepare for new students after enrollment notification.
• Assist with withdrawal process and records requests.
• Use SIS to manage rosters, schedules, report cards and attendance.
• Maintain lunch sign-out tracking and building budget records.
• Process Hoover Lion Foundation Grants and procurement requests.
• Coordinate Kindergarten Registration and Celebration.
• Support school events and activities.
• Submit classified employee time sheets to payroll.

Connaissances

Office management

Communication

Initiative

Confidentiality

Computer skills

Word processing

Office equipment

Time management

Formation

High School diploma

Outils

Word processing software

Visitor management system

Description du poste

The Camp Hill School District is seeking candidates interested in an available Administrative Assistant position at Hoover Elementary School.

Job Summary:

Provides administrative support and assists in all functions, tasks, and responsibilities related to Hoover Elementary. Supports building principal and office staff in carrying out the day-to-day operations in a friendly, efficient, and customer-oriented manner.

Essential Functions:

• Create and maintain a welcoming, helpful, and positive atmosphere for students, colleagues, parents and other visitors in the Hoover office.
• Collaborate with and assist the principal with the daily operations, administrative functions, communications, and responsibilities of Hoover Elementary.
• Prepare and process forms necessary for school operations, including maintenance requests, room reservations, applications for fundraisers, and educational trip requests.
• Assist the administration with school security, including monthly safety and security drills.
• Responsible for communications including answering the phone, relaying messages, making calls, and preparing correspondence.
• Sort, date, and distribute incoming mail for Hoover Elementary.
• Assist all visitors to the school and utilize the district visitor management system to maintain a log of all visitors.
• Complete attendance duties to include collecting and entering data daily, reviewing phone messages, and preparing letters regarding attendance issues.
• Prepare for new students following enrollment notification from the district registrar.
• Assist parents and students with the withdrawal process and mail cumulative records upon receipt of a records request.
• Use the Student Information System to manage class rosters, student schedules, report cards, monitor attendance, etc.
• Maintain system for tracking student lunch sign-outs.
• Maintain the building budget and student activity accounts by generating purchase orders, ordering supplies, tracking/distributing orders, and maintaining current balance information.
• Process Hoover Lion Foundation Grants.
• Place service calls for office equipment as needed.
• Coordinate the Kindergarten Registration and Kindergarten Celebration.
• Support school events, celebrations, and activities.
• Collect, verify, and forward classified employee time sheets to the payroll accountant.

Additional Responsibilities:

• Work with the parent association and community officials.
• Assist in maintaining the school website.
• Maintain a general awareness of school functions and activities.
• Make daily announcements.
• During the summer, responsibilities include preparing for the upcoming school year, including purging files and ordering and organizing supplies along with other responsibilities as directed by the Building Principal.
• Other duties as assigned.

Qualifications:

• High School diploma and experience with office management, preferably in education or business.
• Ability to communicate well with a variety of people including parents, staff, students, and the public in general.
• Ability to take initiative on daily duties/responsibilities independently.
• Ability to maintain confidentiality.
• Basic computer skills and knowledge of word processing programs.
• Working knowledge of office equipment and machines.
• Strong organizational and time management skills are necessary.

Physical Requirements:

Position requires stooping, crouching, reaching with hand and arm, standing in a stationary position, walking at moderate speeds, use of fingers. Person must be able to communicate verbally and to hear with no more than a 40-decibel loss. Vision clarity of near, far and mid-range vision is needed (less than 20 inches and more than 20 feet). Depth perception, ability to focus on objects clearly, with field of vision and ability to identify colors is recommended.

Reasonable accommodations under Physical Requirements will comply with the Americans with Disabilities Act (ADA).