School Administrative Assistant — Welcoming, Efficient Support

Camp Hill School District; Camp Hill (Cumberland County); On-site; USD 32,000 - 42,000; Full time

Job summary

The Camp Hill School District seeks an Administrative Assistant for Hoover Elementary School in Camp Hill. This role provides administrative support to the principal and office staff, ensuring friendly, efficient, and customer-oriented daily operations.

Responsibilities include managing communications, attendance data, forms, mail, visitor logs, and scheduling; assisting with events, budgets, and records requests; and maintaining the Student Information System and filing systems.

Qualifications

• High School diploma and experience with office management, preferably in education or business.
• Ability to communicate well with a variety of people including parents, staff, students, and the public in general.
• Ability to take initiative on daily duties/responsibilities independently.
• Ability to maintain confidentiality.
• Basic computer skills and knowledge of word processing programs.
• Working knowledge of office equipment and machines.
• Strong organizational and time management skills are necessary.

Responsibilities

• Create and maintain a welcoming, helpful, and positive atmosphere for students, colleagues, parents and other visitors in the Hoover office.
• Collaborate with and assist the principal with the daily operations, administrative functions, communications, and responsibilities of Hoover Elementary.
• Prepare and process forms necessary for school operations, including maintenance requests, room reservations, applications for fundraisers, and educational trip requests.
• Assist the administration with school security, including monthly safety and security drills.
• Responsible for communications including answering the phone, relaying messages, making calls, and preparing correspondence.
• Sort, date, and distribute incoming mail for Hoover Elementary.
• Assist all visitors to the school and utilize the district visitor management system to maintain a log of all visitors.
• Complete attendance duties to include collecting and entering data daily, reviewing phone messages, and preparing letters regarding attendance issues.
• Prepare for new students following enrollment notification from the district registrar.
• Assist parents and students with the withdrawal process and mail cumulative records upon receipt of a records request.
• Use the Student Information System to manage class rosters, student schedules, report cards, monitor attendance, etc.
• Maintain a filing system to include student files.
• Maintain system for tracking student lunch sign-outs.
• Maintain the building budget and student activity accounts by generating purchase orders, ordering supplies, tracking/distributing orders, and maintaining current balance information.
• Process Hoover Lion Foundation Grants.
• Place service calls for office equipment as needed.
• Coordinate the Kindergarten Registration and Kindergarten Celebration.
• Support school events, celebrations, and activities.
• Collect, verify, and forward classified employee time sheets to the payroll accountant.

Education

High School diploma

Job description

The Camp Hill School District seeks an Administrative Assistant for Hoover Elementary School in Camp Hill. This role provides administrative support to the principal and office staff, ensuring friendly, efficient, and customer-oriented daily operations.

Responsibilities include managing communications, attendance data, forms, mail, visitor logs, and scheduling; assisting with events, budgets, and records requests; and maintaining the Student Information System and filing systems.