Finance - Itinerant Office Aide

Montgomery-Public-Schools; Hoover (AL); On-site; USD 19,000 - 25,000; Full time

Job summary

Montgomery Public Schools is seeking an Itinerate Office Aide to assist middle school bookkeepers with daily financial tasks and reporting. You will help maintain accurate accounts, process receipts, deposits, and payments, and support audits and budget development across multiple sites.

The position requires a high school diploma or equivalent, strong math and accounting skills, careful attention to detail, and the ability to communicate clearly with staff, students, and vendors.

Qualifications

• High school diploma or equivalent.
• Three (3) years of experience in a comparable position preferred.
• Knowledge of general office equipment, processes, and procedures.
• Broad knowledge of basic office procedures and functions, including electronic and manual filing, record keeping, purchasing and bookkeeping, word processing, and required reporting.
• Strong accounting and math skills.
• Detail-oriented; excellent organizational and time-management skills. Ability to work effectively in a team environment.
• Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
• Ability to work independently, prioritize tasks, and perform assignments with accuracy and within time frames.
• Ability to use current technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.
• Ability to deal with confidential and sensitive information in a professional manner.

Responsibilities

• Demonstrates support for the school system and its vision, mission, goals, and priorities.
• Maintains accurate financial accounts and records; monitors, collects, receipts, deposits, pays, remits, records, and balances all money collected in accordance with related laws and System guidelines.
• Assigns receipt books/lists and purchase order numbers; verifies accuracy of use and adherence to established guidelines.
• Assists auditors with periodic audits as requested.
• Assists in developing budget as requested.
• Manages and maintains attendance and payroll records and submittal; acts as a resource to employees regarding accounting and payroll information and requests.
• Maintains inventory and submits required reports and records as requested.
• Keeps information confidential and communicates appropriately.
• Presents status updates to administrators and staff related to accounts and deadlines.
• Produces, records, and responds to information requests, correspondence, reports, notices, and materials.
• Uses office technology/software to complete job responsibilities as assigned.
• Attends meetings and participates in professional development as directed.
• Demonstrates initiative in identifying opportunities for improvement in areas of responsibility.

Skills

Strong accounting and math skills

Excellent organizational and time‑man"

Effective interpersonal skills

Ability to work independently

Communication and collaboration

Education

High school diploma or equivalent

Tools

General office equipment

Job description

JOB DESCRIPTION

JOB TITLE: Itinerate Office Aide

REPORTS TO: Chief School Financial Officer or Designee

JOB GOAL: To assist middle school bookkeepers with daily tasks for efficient fiscal operations

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent

• Three (3) years of experience in a comparable position preferred

• Knowledge of general office equipment, processes, and procedures

• Broad knowledge of basic office procedures and functions, including electronic and manual filing, record keeping, purchasing and bookkeeping, word processing, and required reporting

• Strong accounting and math skills

• Detail-oriented; excellent organizational and time-management skills Ability to work effectively in a team environment

• Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups

• Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames

• Ability to use current technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information

• Ability to deal with confidential and sensitive information in a professional manner

• Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities

• Ability to meet suitability criteria under the Alabama Child Protection Act of 1999 and Act No. 2002-457

• Such alternatives to the above qualifications as state, federal, and local law and the Board may require

DUTIES AND RESPONSIBILITIES:

1. Demonstrates support for the school system and its vision, mission, goals, and priorities

2. Maintains accurate financial accounts and records; monitors, collects, receipts, deposits, pays, remits, records, and balances all money collected in accordance with related laws and System guidelines

3. Assigns receipt books/lists and purchase order numbers; verifies accuracy of use and adherence to established guidelines

4. Assists auditors with periodic audits as requested

5. Assists in developing budget as requested

6. Manages and maintains attendance and payroll records and submittal; acts as a resource to employees regarding accounting and payroll information and requests

7. Maintains inventory and submits required reports and records as requested

8. Treats all information and knowledge of any program, project, or individual in the District setting with strict confidentiality; uses discretion in all communication

9. Keeps administrators, teachers, and/or staff abreast of the status of financial accounts and limitations/guidelines related to their area of responsibility, which may include but not be limited to the status of accounts, funds available, deadlines, etc.

10. Produces, records, and responds to, as directed, information requests, correspondence, reports, notices, recommendations, and materials

11. Uses office technology/software to complete job responsibilities as assigned

12. Demonstrates general reliability in attendance, punctuality, and task performance

13. Performs duties and represents the System in a courteous, positive, and professional manner

14. Demonstrates general reliability in attendance, punctuality, and task performance

15. Attends and participates in meetings and professional development as directed

16. Demonstrates initiative in identifying opportunities for improvement in areas of responsibility

17. Maintains and submits required reports, records, and correspondence in a timely and accurate manner

18. Properly cares for equipment and material resources of the school system
    Uses effective collaboration skills to work as a productive team member

19. Adheres to local Board policies, administrative procedures and other like directives, as well as state, federal, and local laws

20. Performs other job-related duties as assigned by Supervisor(s)

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities, and the employee may be required to perform other related duties as assigned. The Hoover City Board of Education reserves the right to amend the job description as needed.

Notice of Non-Discrimination: In compliance with federal law, our school district administers all education programs, employment activities, and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability.