Administrative Assistant - Home Care

Genesee-Region-Home-Care-Association-Inc; Lakeville (NY); On-site; USD 24,000 - 29,000; Full time

Job summary

Rochester Regional Health in Lakeville, NY seeks an Administrative Assistant to support home health care operations. The role includes general administrative duties, budget reporting, and database management in a healthcare environment.

40 hours weekly, 8:00am-4:30pm, Monday–Friday, at 3513 Thomas Dr, Lakeville, NY 14480. The ideal candidate has at least three years of administrative experience, strong PC skills (database, spreadsheets, word processing, presentation software), excellent

Qualifications

• Minimum of three years of experience in secretarial/administrative support.
• Experience in healthcare environment preferred.
• Bilingual preferred.

Responsibilities

• General Administration: answer telephones, schedule appointments, arrange travel, process time cards, data and work orders, manage budgets and expenses, and serve as a resource for patients and external contacts.
• Budget Reporting: assist in budget preparation, patient billing, charging and insurance claims.
• Database Management: maintain electronic databases and paper files, retrieve information and generate reports.
• Documentation: prepare a variety of correspondences.

Skills

Database management

Spreadsheets

Word processing

Presentation software

Communication

Organization

Tools

Microsoft Office

Job description

SUMMARYAs an Administrative Assistant, you are key in the organization, gathering and dissemination of in-depth accurate information and reports. Your demonstrated expertise of software programs combined with your communication and customer service abilities greatly ensure unit success and functionality.Job Title: Administrative AssistantDepartment: Home Health Care, Clinical SupportLocation: 3513 Thomas Dr, Lakeville, NY 14480Hours Per Week: 40 hours per weekSchedule: 8:00am-4:30pm Monday through FridayATTRIBUTESMinimum of three (3) years of experience in area of secretarial/administrative support required, preferably in a healthcare environmentExperience with PC and office programs including, but not limited to, database management, spreadsheets, word processing and presentation softwareExcellent written, verbal communication and organization skillsBilingual preferredRESPONSIBILITIESGeneral Administration. Answer telephones, schedule appointments, arrange travel, process time cards, data and work orders, manage budgets and expense reports, etc.; interact and serve as a resource for patients, customers and other external contacts; may arrange or conduct tours, orientations, training sessions or presentationsBudget Reporting. May assist in budget preparation, patient billing, charging and insurance claimsDatabase Management. Maintain electronic/computer databases and paper files; retrieve information as needed and may create financial, statistical, narrative and/or other reports as requestedDocumentation. Prepare a variety of correspondencesEDUCATION:LICENSES / CERTIFICATIONS:PHYSICAL REQUIREMENTS:Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.PAY RANGE:$17.75 - $21.00CITY:LakevillePOSTAL CODE:14480The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.