Administrative Assistant I - Parks and Recreation

Decatur; Decatur (AL); Híbrido; USD 32.000 - 42.000; Jornada completa

Descripción de la vacante

Decatur Parks and Recreation seeks an Administrative Assistant I to provide clerical and customer service support for department operations.

The role involves handling office tasks, park reservations, event scheduling, calendar maintenance, and information assistance for visitors. Strong communication and computer skills are essential for success in this position.

Formación

• Ability to read, write and perform mathematical calculations at high school level.
• 1–2 years of relevant experience or apprenticeship/internship.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of customer service principles and practices.
• Skill in the maintenance of files and records.
• Skill in using office equipment such as computer, scanner, fax machine, and copier.

Responsabilidades

• Receives and fills office supply requests.
• Makes park reservations for the general public.
• Schedules Harbor Fishing Tournaments.
• Copies, faxes, and scans documents.
• Prepares spreadsheets; pays utility bills; prepares invoices.
• Updates calendars.
• Maintains web pages.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Performs related duties.

Conocimientos

Customer service

Communication

File maintenance

Office equipment

Computer skills

Educación

High school diploma

Equivalent

Herramientas

Scanner

Fax machine

Copier

Descripción del empleo

Administrative Assistant I - Parks and Recreation

Class Title Administrative Assistant I - Parks and Recreation

This position provides clerical and customer service support for assigned department operations.

Job Summary

This position provides clerical and customer service support for assigned department operations.

Major Duties

• Receives and fills office supply requests.

• Makes park reservations for the general public.
• Schedules Harbor Fishing Tournaments.
• Copies, faxes, and scans documents.
• Prepares spreadsheets; pays utility bills; prepares invoices.
• Updates calendars.
• Maintains web pages.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Performs related duties.

Minimum Qualifications

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of customer service principles and practices.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

Supplemental Information

Guidelines

• Department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Complexity / Scope of Work

• The work consists of related clerical and customer service duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide clerical and customer service support for department operations. Successful performance contributes to the efficiency and effectiveness of those operations.

Contacts

• Contacts are typically with coworkers, other city personnel, and the general public.
• Contacts are typically to exchange information, resolve problems, and provide services.

Physical Demands / Work Environment

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects.
• The work is typically performed in an office.

Supervisory and Management Responsibility

• None.