Administrative Assistant

The J.M. Smucker Company; Washington (District of Columbia); On-site; USD 52,000 - 68,000; Full time

Job summary

The J.M. Smucker Company is seeking an Administrative Assistant to support leaders and departments across projects, coordinating onsite meetings and virtual engagements, and assisting with presentations, contracts, and other business materials.

This hybrid role in Washington, DC requires 3+ years of admin experience, strong MS Office skills, calendar management, travel coordination, event planning, and discreet handling of confidential information, with occasional travel up to 15% and SharePoint

Qualifications

• 3+ years of administrative experience supporting large teams and/or leadership teams.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Proven experience managing complex calendars, travel, and events in a fast-paced environment.

Responsibilities

• Manage leaders’ calendars, travel arrangements, expense reports, and provide phone and email support as needed.
• Coordinate company events, including planning, reserving space, ordering catering or branded goods, and distributing invitations.
• Assist with company-wide communications, including leadership support, meeting coordination, and preparation of printed materials.

Skills

Calendar management

Organizational skills

Communication

Multi-project coordination

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Job description

Your Opportunity as the Administrative AssistantMake a meaningful impact on our organization by supporting key leaders and their respective departments across a variety of projects and initiatives. Leverage your exceptional organizational skills to coordinate onsite meetings and virtual engagements, manage expense reports with attention to departmental budgets, and provide support in developing presentations, contracts, and other business materials.Location: Washington, DCWork Arrangement: Hybrid, with a 30%-50% in-office expectationIn this role, you will:Manage leaders’ calendars, travel arrangements, expense reports, and provide phone and email support as needed.Coordinate company events, including planning, reserving space, ordering catering or branded goods, and distributing invitations.Assist with company-wide communications, including leadership support, meeting coordination, and preparation of printed materials.Manage company philanthropic efforts, including vendor coordination and donation check distribution.Organize personnel information (birthdays, work anniversaries, etc.) and acquire office equipment, computers, and supplies for new and current employees.Serve as a \"super-user\" for various systems related to budget management, purchase requisitions, inventory management, and expense reporting.Run monthly budget reports, enter data, and keep teams informed of changes and reporting updates.Maintain electronic files in the department's SharePoint site, stay current on records management requirements, and communicate retention schedules to ensure proper file storage and organization.What We Are Looking ForMinimum Requirements:3+ years of administrative experience supporting large teams and/or leadership teamsIntermediate to advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and TeamsProven experience managing complex calendars and scheduling meetings, appointments, and events in a fast-paced environmentStrong organizational skills with the ability to manage multiple priorities simultaneouslyExceptional written and verbal communication skills across a variety of channels, including Microsoft Teams, in-person meetings, email, presentations, meeting minutes, and correspondenceExperience handling confidential information with sound judgment and discretionWillingness to travel up to 15% annuallyAdditional skills and experience that would make someone successful in this role:Experience tracking expenses and building reports in ExcelExperience creating and editing presentations in PowerPointStrong project management skillsThe Right Place for YouWe are bold, kind, strive to do the right thing, we play to win, and we believe in a strong community that thrives together. Our culture is rooted in our Basic Beliefs , and we believe in supporting every employee by meeting their physical, emotional, and financial needs.We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, disability status or protected veteran status.