Administrative Assistant, Government Relations Scheduler

The J.M. Smucker Company; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

The J. M. Smucker Co. is seeking an Administrative Assistant, Government Relations Scheduler in Washington, DC. The role supports Government & Industry Relations with scheduling, budgeting, and materials development for a variety of projects.

Hybrid work arrangement with 30%–50% in-office presence; travel up to 15% annually; strong MS Office skills and calendar management are essential for coordinating events and legislative outreach.

Qualifications

• 3+ years of administrative experience supporting large teams or leadership teams.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Proven experience managing complex calendars and scheduling in a fast-paced environment.

Responsibilities

• Provide administrative, scheduling, logistical, and project support to the Government & Industry Relations team, including management of the annual events calendar.
• Coordinate event planning and logistics involving elected and industry representatives.
• Draft thank you/follow-up communications to congressional offices.
• Coordinate company events including planning, reserving space, catering, and invitations.
• Travel with team to offsite meetings and events in the greater Washington area for onsite support.
• Organize personnel information and acquire office equipment and supplies for new and current employees.
• Run budget reports, enter data, and communicate changes and reporting updates.

Skills

Calendar management

MS Office proficiency

Organization

Written and verbal communication

Multi-tasking

Travel readiness

Tools

SharePoint

Job description

Your Opportunity as the Administrative Assistant, Government Relations Scheduler

Make a meaningful impact on our organization by supporting key leaders and their respective departments across a variety of projects and initiatives. Leverage your exceptional organizational skills to coordinate onsite meetings and virtual engagements, manage expense reports with attention to departmental budgets, and provide support in developing presentations, contracts, and other business materials.

Location: Washington, DC

Work Arrangement: Hybrid, with a 30%-50% in-office expectation

In this role, you will:

• Provide administrative, scheduling, logistical, and project support to the Government & Industry Relations team, including management of the annual events calendar.
• Coordinate special event planning and logistics involving elected and industry representatives.
• Draft Thank you/follow-up communications to congressional offices.
• Coordinate company events, including planning, reserving space, ordering catering or branded goods, and distributing invitations.
• Manage company philanthropic efforts, including coordination of Capitol Hill Product Donation Program.
• Travel with team to offsite meetings and events in the greater Washington D.C. area to provide onsite administrative event support.
• Organize personnel information (birthdays, work anniversaries, etc.) and acquire office equipment, computers, and supplies for new and current employees.
• Serve as a "super-user" for various systems related to budget management, purchase requisitions, inventory management, and expense reporting.
• Run monthly budget reports, enter data, and keep teams informed of changes and reporting updates.
• Maintain electronic files in the department's SharePoint site, stay current on records management requirements, and communicate retention schedules to ensure proper file storage and organization.

What We Are Looking For

Minimum Requirements:

• 3+ years of administrative experience supporting large teams and/or leadership teams
• Intermediate to advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams
• Proven experience managing complex calendars and scheduling meetings, appointments, and events in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Exceptional written and verbal communication skills across a variety of channels, including Microsoft Teams, in-person meetings, email, presentations, meeting minutes, and correspondence
• Experience handling confidential information with sound judgment and discretion
• Willingness to travel up to 15% annually

Additional skills and experience that would make someone successful in this role:

• Experience in Lobbying Disclosure Act (LDA) Reporting (LD-2/LD-203)
• Experience in Political Action Committee Administrative Support/Check Requests
• Experience tracking expenses and building reports in Excel
• Experience creating and editing presentations in PowerPoint
• Strong project management skills

The Right Place for You

We are bold, kind, strive to do the right thing, we play to win, and we believe in a strong community that thrives together. Our culture is rooted in our Basic Beliefs, and we believe in supporting every employee by meeting their physical, emotional, and financial needs.

Stay connected with us on LinkedIn.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, disability status or protected veteran status.

We’re a community of passionate, talented professionals dedicated to creating food people and pets love-while supporting the communities in which we work and live.

We value what makes each person unique, champion growth and development, and foster collaboration that fuels productivity and drives our shared success.

Learn more about our Thrive Together purpose

At Smucker, we're passionate about creating a workplace where you truly belong. With a culture rooted in our Basic Beliefs and a competitive Total Rewards program, we aim to support every employee by meeting their physical, emotional, and financial needs.

Learn more about working at Smucker

Our culture is sustained and brought to life every day by the people of Smucker and our hiring process is designed to identify the right candidate for every position at our company.

Learn more about our hiring process

The J. M. Smucker Co. (the "Company") is an Equal Opportunity Employer. No person will be discriminated against in hiring or in any other aspect of their employment on the basis of race, color, religion, sex (including pregnancy), age, national origin, ancestry, citizenship status, sexual orientation, gender identity or expression, transgender status, marital status, familial status, disability, genetic information, protected veteran/military status, or any other characteristic protected by applicable federal, state or local law.