Admin/HR Assistant

Dewey Square Group; Washington (District of Columbia); On-site; USD 52,000 - 60,000; Full time

Job summary

Dewey Square Group is seeking an energetic Admin/HR Assistant to join our Washington, DC team. You will support office and HR operations, welcome visitors, and help sustain a vibrant workplace culture.

The role requires proactive coordination of onboarding, recruitment support, and admin tasks in a fast-paced environment. You will coordinate internships, document management, and internal communications while acting as a bridge between staff and IT.

Qualifications

• 1–3 years in office administration, administrative support, or HR assistance.
• Bachelor's degree preferred; equivalent experience considered.
• Must be able to work on-site 4 days per week (1 day remote) in Washington, DC.

Responsibilities

• Greet visitors and support office operations.
• Plan and execute social events and office activities to foster culture.
• Manage snacks, supplies, and storage; oversee inventories.
• Handle mailbox, voicemail, and general inquiries; liaise with IT staff.
• Support talent acquisition: post openings, track applications, manage careers mailbox.
• Coordinate onboarding, background checks, and reference checks for applicants.
• Assist internship program: onboarding, training sessions, and individual support.
• Maintain administrative spreadsheets and support internal communications with the company newsletter.

Skills

Office Admin

HR Support

Communication

Interpersonal Skills

AI Tools Familiarity

Education

Bachelor's degree preferred

Tools

MS Office

Job description

We are seeking an energetic, proactive, and detail-oriented Admin/HR Assistant to join our Washington, DC team and support administrative and HR functions across the organization.

In this role, you will be the key go-to person in our DC office - welcoming visitors, fostering a fun and connected workplace culture, and supporting key office and HR operations. If you are eager to learn and thrive in an active team environment, we would love to meet you.

Key Responsibilities:

Office Administration & Support

• Office Hospitality: Serve as the face of the DC office; welcome visitors, clients, and team members upon arrival.
• Culture & Events: Plan and execute social events, office meals, staff contests, and holiday celebrations to build an engaging and positive work culture.
• Vendor & Supplies Management: Keep the office stocked with snacks, drinks, and essential office supplies.
• Storage & Inventory: Oversee and organize off-site/on-site storage facilities and maintain accurate office assets and inventories.
• Mailbox & Voice Mail Management: Monitor and respond to general inquiries.
• IT: Liaison between staff and IT support.

HR Administration & Recruitment Support

• Talent Acquisition Support: Post job openings across relevant job boards, track applications, and actively monitor and manage our careers mailbox.
• Onboarding & Vetting: Coordinate pre-employment processes, including initiating background checks and conducting reference checks for job applicants.
• Internship Program: Help coordinate and manage our internship program, including onboarding, organizing intern training sessions, and providing individual support.
• Data & Directory Management: Maintain and update key administrative spreadsheets to ensure accuracy.Internal Communications: Assist with drafting content and logistics for the company newsletter to keep teams informed and engaged.

Qualifications & Skills:

• Experience: 1–3 years of experience in office administration, administrative support, or HR assistance (prior internship experience welcomed).
• Education: Bachelor's degree preferred; equivalent experience will be considered.
• Presence: Must be able to work on-site 4 days per week (1 day remote) in our Washington, DC office.
• Attributes: High energy, welcoming demeanor, strong work ethic, and a genuine eagerness to learn and grow within HR and office operations.
• Organizational Skills: Excellent multi-tasking ability with strong attention to detail and accurate record-keeping.
• Communication: Clear, friendly, and professional written and verbal communication skills.
• Tech-Savvy: Proficient with MS Office, familiarity with or a willingness to learn and adopt AI tools.

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As an Equal Opportunity Employer, Dewey Square Group does not discriminate against applicants or employees because of their race, creed, color, age, religion, sex, disability, sexual orientation, marital status, military status, national origin, ancestry or any other status protected by federal, state or local law.