Administrative Assistant

Goldbelt, Inc.

Frederick (MD)

On-site

USD 29,000 - 32,000

Full time

4 days ago

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company matching

Tax-deferred savings options

Supplementary benefits

Paid time off

Professional development opportunities

Job summary

Goldbelt Frontier, LLC is seeking an Administrative Assistant to provide comprehensive operational and clerical support across institute directorates and scientific divisions.

The role involves formatting correspondence per AR 25-50, handling travel in DTS, processing procurement in GFEBS and DMLSS, maintaining records, and coordinating meetings and training. Strong MS Office skills and attention to detail are essential.

Qualifications

MS Office proficiency including Word and Excel required.
Excellent oral and written communication skills.
Strong customer service orientation.
Ability to work independently and manage time effectively.
Strong organizational and time-management skills.
High attention to detail.

Responsibilities

Prepare at least ~10 pieces of correspondence per week.
Process travel requests in DTS; 1+ per month; some CONUS/OCONUS per policy.
Answer calls and relay messages within 1 hour when received.
Attend/record meetings and prepare supporting docs; minutes and memos.
Reply to emails within 3 hours; urgent requests prioritized.
Collect and deliver mail daily within division.
Review ~10 pieces of correspondence monthly for AR25-50 formatting.
Schedule meetings, conferences, and trainings; onsite or at alternate locations.
Create purchase requests in GFEBS and DMLSS; gather quotes.
Transcribe meeting minutes and distribute to attendees.

Skills

Microsoft Office

Communication skills

Customer service

Independent work

Organization

Attention to detail

Education

High School Diploma or GED

Associates Degree (Preferred)

Tools

DTS

GFEBS

DMLSS

AR 25-50

Outlook

Job description

Overview

Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. Frontier collaborates with clients and partners with other businesses to ensure that the right solution with the right people is delivered to meet the client's needs. Many senior project managers and business analysts are subject matter experts in their respective fields. Frontier understands how to support multiple stakeholders to aid in developing and implementing national policies, strategies, and doctrine.

Summary

Goldbelt Frontier, LLC is looking for a Administrative Assistant. The Administrative Assistant will deliver comprehensive operational and clerical support across institute directorates and scientific divisions. Reviews, edits, formats and routes correspondence IAW AR 25-50, processes CONUS/OCONUS travel in DTS, enters purchase requests into GFEBS and DMLSS, tracks records and logs & coordinates personnel rosters and PERSTATs, schedules meetings and conferences, transcribes meeting minutes, and maintains record files in appropriate systems.

Responsibilities

Prepare a minimum of approximately 10 pieces of correspondence per week
Prepare Travel requests in DTS; approximately >1 per month. OCONUS requests will be coordinated and prepared in accordance with applicable guidance; approximately 2-3 per month
Answer and filter telephone calls as needed. Provide messages to appropriate personnel upon receipt or within 1 hour of receipt.
Attend, record and prepare supporting documentation to include but not limited to spreadsheets, PowerPoint presentations, meeting minutes and memorandums as needed for designated recurring (e.g., HR PBAC, SRRB, DGC) and ad hoc meetings; approximately >5 per month
Reply to emails within 3 hours or sooner if request is urgent
Pickup mail from mail distribution center and deliver on a daily basis within assigned division/office.
Review approximately 10 pieces of correspondence monthly and ensure formatting is in accordance with AR25-50 and all applicable guidance.
Schedule and coordinate meetings, conferences, and training sessions. Approximately 5 meetings per week will be scheduled. Schedule approximately 5 conferences and/or training sessions per year onsite or at alternate locations throughout the local area or CONUS.
Initiate/Create purchase requests and gather quotes for the Administrative Directorate and Command Group in the General Fund Enterprise Business System (GFEBS) and DMLSS.
Attend meetings for the purpose of taking meeting minutes. The minutes shall be transcribed in the correct format and distributed to attendees or as directed by the meeting organizer.
Maintain, update, and track information in databases based on Division/Office assignment. Approximately 40 entries per week, to include tracking of proposal and change request documents.
Coordinate Directors Governance Counsel (approximately 8 submissions/month) and SITREP submissions from the divisions (approximately 3 submission/month) .
Assist with routine human resource office tasks, i.e. pulling and building staff position descriptions (PDs) as directed, pulling reports and other data, send correspondences to managers and employees as requested, managing and tracking data (i.e. telework agreements, reasonable accommodations, etc), and the managing of HR-related RIID Train entries.
Assist Divisions within the Directorate with the tasks above as requested.
Manage and maintain designated supervisors' schedules via Outlook. Coordinate meetings, secure background info, and compile supporting documentation.
Maintain, track, and update the Institute's Duty Appointment (DA) records and logs in accordance with applicable regulations.
Extract, compile, and analyze personnel/administrative data from systems including CPOL, PAT, BOBi, ABC-C, and DCPDS
Review, edit, and correct submissions within the RIID-vision eNews Administration queue for grammar, accuracy, and organizational alignment.
Provide back-up reception, phone, and conference room scheduling support to the Command Group.
Send Command-wide, and other email correspondences, as directed.

Qualifications

Necessary Skills and Knowledge

Shall be knowledgeable in Microsoft Office suite to include Word and Excel.
Effective communication skills including excellent oral and written communication skills.
Strong customer service orientation
Ability to work independently
Strong organizational and time-management skills
High degree of attention detail

Minimum Qualifications

High School Diploma or GED
Minimum 3-5 years of related experience
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Special Requirements – DTS, GFEBS, DMLSS, AR 25-50
Experience with preparing Government Travel requests in DTS
Familiar with formatting correspondence in accordance with Government format AR25-50
Previous experience with GFEBS and/or DMLSS

Preferred Qualifications