Administrative Assistant - G115 Metra Transit (Part Time)

Columbus Consolidated Government; Columbus (GA); On-site; USD 36,000 - 50,000; Full time

Job summary

Columbus Consolidated Government is seeking an Administrative Support Specialist to assist the METRA Transit System Department. The role includes filing, calendar management, data entry, preparing reports and presentations, and handling inbound calls and mail.

You will support scheduling Dial-A-Ride trips and meetings, maintain confidential files, and strive for continuous improvement in office operations. Strong communication and organizational skills are essential.

Qualifications

• Supports administrative functions including filing, calendars and reports.
• Performs data entry and handles multi-line telephone calls.
• Prepares correspondence, spreadsheets and presentations.
• Assists in scheduling Dial-A-Ride trips, meetings and appointments.
• Maintains confidential files and responds to inquiries.

Responsibilities

• Manage department calendars and scheduling.
• Prepare reports and presentations as needed.
• Handle inquiries from internal and external customers.
• Maintain confidential files and records.
• Assist in data entry and document preparation.

Skills

Office administration

Data entry

Calendar management

Customer service

Report preparation

Written and verbal communication

Interpersonal skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Job description

This position is responsible for providing administrative support to METRA?Transit System Department.

• Provides administrative support to METRA?Transit System Department. Maintains files, calendars, statistical reports, and other documents.
• Performs data entry, answers multi-line telephone and directs calls.
• Prepares correspondence, spreadsheets and presentations.
• Assists in scheduling Dial-A-Ride trips, meetings and appointments.
• Responds to internal and external customer concerns. Receives and processes department mail.
• Prepares reports and presentations as needed.
• Maintains confidential files for the department.
• Conducts parts room inventory, completes mileage reports and closes out maintenance work orders.
• Carries out a continuous effort to improve operations, work processes.
• Works cooperatively to provide continuous improvement and customer-driven service.
• Performs other related duties as assigned.

• Knowledge of office administrative practices and procedures.
• Skill in the operation of standard office equipment.
• Skill in computers and software programs.
• Skill in customer service.
• Skill in creating and maintaining files.
• Skill in the preparation of reports.
• Skill in reading and interpreting documents.
• Skill in taking meeting notes.
• Skill in problem solving and decision-making.
• Skill in interpersonal relations.
• Skill in oral and written communication.
• Skill in organization and time management.
• Anility to operate a motor vehicle.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Must obtain the required license to operate a city support vehicle.

The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light objects and must distinguish between shades of color. Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office, library, or computer room.