TEMPORARY SENIOR ADMINISTRATIVE ANALYST (MAINTENANCE AND ENGINEERING)

Los Angeles County Metropolitan Transportation Authority (CA); Los Angeles (CA); On-site; USD 34,000 - 44,000; Part time

Job summary

Los Angeles County Metropolitan Transportation Authority (CA) is seeking a temporary administrative assistant to provide complex support to a department, including calendar management, memos, emails, data entry, and handling large volumes of credit card transactions. The role involves research, budgeting support, preparing reports, coordinating with other departments, and contributing to SOP updates.

This temporary position may require up to 40 hours per week with limited benefits, and

Qualifications

• Bachelor's degree in Business, Public Administration, or related field.
• Three years of relevant administrative, operational systems, and/or budgetary support experience.
• Experience with budget tracking and financial analyses.
• Experience using office software and data tools.

Responsibilities

• Maintain executive calendars and manage department correspondence.
• Prepare memos, responses to union grievances, and meeting minutes.
• Develop dashboards or KPI metrics using Power BI or similar tools.
• Administer budgets, requisitions, and procurement requests.
• Coordinate cross‑department projects and support policy development.

Skills

Data analytics

Finance & budget

Research & reports

Office procedures

Statistics

Business software

Complex analyst functions

Financial analysis

Managing multiple projects

Problem solving

Oral & written communication

Reports & correspondence

Professional interaction

Education

Bachelor's Degree in Business, Public Administration, or a related field

Tools

Microsoft Office

Power BI

Job description

*THIS POSITION IS TEMPORARY (UP TO 40 HOURS) WITH LIMITED BENEFITS. (Please see Benefits tab for additional information.) No Qualified Candidate Pool (QCP) will be established. You will only be contacted if there is an interest from the hiring department.

Provides complex administrative, analytical, and/or budgetary support for an assigned department.

Position Overview

This position will provide administrative support to a department with such responsibilities as maintaining an executive’s calendar, filing, composing memos and responding to emails, processing departmental requests/forms, conducting research, compiling data and maintaining databases, tracking data, updating SOPs, ordering office supplies, and reconciling large volumes of credit card transactions.

Recruitment Timelines

Interviews are projected to be scheduled for the week of October 19, 2026. These dates are subject to change. We encourage you to monitor your GovernmentJobs.com profile and emails for the latest updates.

• Plans and organizes administrative functions and tasks relative to the activities or operations of a department
• Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures
• Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving
• Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)
• Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy
• Conducts a variety of special projects and programs related to the department
• Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned
• Advises management and staff regarding performance and funding matters
• Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances
• Prepares recommendations for proposed expenditures of capital funds
• Prepares and submits requisitions and check requests
• Processes confidential documents and maintains data
• Generates correspondence, reports, and presentations
• Coordinates staff to work as a team in accomplishing tasks
• Coordinates activities and projects with those of other departments

May be required to perform other related job duties

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Business, Public Administration, or a related field

Experience

• Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

• Experience maintaining and updating files, spreadsheets, and standard operating procedures (SOPs).
• Experience preparing memos, drafting responses for union grievances/hearings, and taking meeting minutes.
• Experience creating Key Performance Indicators (KPIs) using Microsoft Power BI or similar software and researching, analyzing, compiling data, and preparing reports for presentation to management.
• Experience maintaining an executive/management calendar.

Knowledge of

• Theories, principles, and practices of public administration analysis and budgeting
• Data analytics
• Finance and budget
• Research and report preparation methods
• Office practices, procedures, methods, and equipment
• Mathematics and business statistics
• Applicable business software applications

Skill in

• Performing complex analyst functions
• Business financial analysis
• Planning, coordinating, and prioritizing multiple projects
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgment and creativity in making conclusions and in a stressful environment
• Communicating effectively orally and in writing
• Preparing comprehensive reports and correspondence
• Interacting professionally with various levels of Metro employees and outside representatives

Ability to

• Research, compile, and analyze complex data
• Meet tight time critical deadlines
• Work independently
• Handle highly confidential information
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Coordinate staff to work as a team in accomplishing tasks
• Read, write, speak, and understand English

Special Conditions

• This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements
• The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job
• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of Directors
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

(JC)