Administrative Assistant (Hybrid - Cambridge, MA)

KBR Careers; Cambridge (MA); On-site; USD 29,811 - 39,743; Full time

Benefits offered by this job

401(k) plan with company match

Medical, dental, vision insurance

Paid time off

Flexible work schedule

Job summary

KBR Careers is seeking an Administrative Assistant in Cambridge, MA to provide essential onsite administrative support. Responsibilities include managing complex calendars, preparing documentation, and facilitating office operations. A minimum of 2 years' related experience and proficiency in Microsoft Office and Google Workspace are required.

The role offers a competitive pay range of $21.64 to $28.85 per hour, based on the candidate's qualifications and location.

Qualifications

• 2+ years of directly related administrative or office support experience.
• Ability to work onsite in a professional office environment.
• Proficient in using collaborative tools like Microsoft SharePoint and Google Docs.

Responsibilities

• Manage complex calendars and schedule meetings.
• Prepare and format professional documentation.
• Facilitate office operations, including travel coordination.

Skills

Calendar management

Microsoft Office proficiency

Organizational skills

Communication skills

Education

Associate or bachelor's degree in business administration

Tools

Microsoft Office Suite

Google Workspace

Job description

Administrative Assistant – Full Time, In Office – Cambridge, MA

KBR, Inc. in support of the Volpe Center seeks an Administrative Assistant to provide comprehensive onsite, full‑time administrative support. The selected candidate will be responsible for complex calendar and schedule management, as well as the preparation of professional documentation and correspondence using the full Microsoft Office suite. This position requires an individual who has resided in the United States for 3 of the last 5 years and must be able to obtain Public Trust Clearance through the Department of Transportation (DOT).

Essential Job Functions

• Manage and maintain complex calendars for leadership and team members; schedule and coordinate meetings, appointments, and conference calls.
• Serve as a primary point of contact for administrative inquiries, ensuring professional communication with internal stakeholders and external clients.
• Prepare, edit, and format a wide variety of administrative documentation, including reports, presentations, and correspondence, adhering to organizational and federal style standards.
• Utilize the full Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and Google Workspace to support daily operational needs and document creation.
• Facilitate office operations, including travel coordination, supply inventory management, and space reservation.
• Track action items, project deadlines, and support team documentation to ensure efficient project workflow.
• Maintain accurate records and office files in accordance with established policies.

Basic Qualifications

• Associate or bachelor’s degree in business administration or related field preferred.
• 2+ years of directly related administrative or office support experience.
• Proficiency with the full suite of Microsoft Office tools and Google Workspace.
• Ability to work onsite in a professional office environment.
• Strong organizational skills and the ability to manage time effectively to meet deadlines.
• Understanding of customer mission and organizational strategic goals.

Other Qualifications

• Strong interpersonal skills to interact effectively with a diverse range of stakeholders, including sponsors, customers, and project staff.
• Superior writing and verbal communication skills.
• Ability to work independently and as part of a team, demonstrating flexibility in a fast‑paced environment.
• Experience with office collaborative tools, such as Microsoft SharePoint, Teams, Google Docs.
• Proactive approach to problem‑solving and task management.
• Commitment to always maintaining confidentiality and professionalism.

Basic Compensation

$21.64 – $28.85 hourly (Cambridge, MA location only). The offered rate will be based on contract affordability and the selected candidate’s working location, knowledge, skills, abilities and/or experience, and in consideration of internal parity.

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include a 401(k) plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR. KBR is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.