Administrative Assistant (Hybrid - Cambridge, MA)

KBR, Inc; Cambridge (MA); On-site; USD 29,811 - 39,743; Full time

Benefits offered by this job

401K plan with company match

Medical, dental, and vision insurance

Paid time off

Job summary

KBR, Inc. is seeking an Administrative Assistant to provide comprehensive onsite administrative support in Cambridge, MA. Responsibilities include complex calendar management and professional document preparation using Microsoft Office and Google Workspace.

The ideal candidate is expected to have at least 2 years of related experience and strong organizational skills to meet deadlines in a fast-paced office environment.

The position offers an hourly wage between $21.64 and $28.85, along with competitive benefits.

Qualifications

• 2+ years of directly related administrative or office support experience.
• Ability to work onsite in a professional office environment.
• Strong organizational skills and the ability to manage time.

Responsibilities

• Manage and maintain complex calendars for leadership.
• Serve as a primary point of contact for administrative inquiries.
• Prepare, edit, and format documentation adhering to standards.

Skills

Calendar management

Document preparation

Microsoft Office proficiency

Google Workspace

Interpersonal skills

Education

Associate or bachelor's degree in business administration

Tools

Microsoft SharePoint

Teams

Google Docs

Job description

## Administrative Assistant/Full-Time in office Cambridge, MA.Applylocations: Cambridge, Massachusettstime type: Full timeposted on: Posted Todayjob requisition id: R2125813**Title:**Administrative Assistant/Full-Time in office Cambridge, MA.**Administrative Assistant/Full-Time in office Cambridge, MA.**KBR, Inc. in support of the Volpe Center seeks an Administrative Assistant to provide comprehensive onsite, full-time administrative support. The selected candidate will be responsible for complex calendar and schedule management, as well as the preparation of professional documentation and correspondence using the full Microsoft Office suite. This position requires an individual to have resided in the United States for 3 out of the last 5 years and must be able to obtain Public Trust Clearance through the Department of Transportation (DOT).**Essential Job Functions*** Manage and maintain complex calendars for leadership and team members; schedule and coordinate meetings, appointments, and conference calls.* Serve as a primary point of contact for administrative inquiries, ensuring professional communication with internal stakeholders and external clients.* Prepare, edit, and format a wide variety of administrative documentation, including reports, presentations, and correspondence, adhering to organizational and Federal style standards.* Utilize the full Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and Google Workspace to support daily operational needs and document creation.* Facilitate office operations, including travel coordination, supply inventory management, and space reservation.* Track action items, project deadlines, and support team documentation to ensure efficient project workflow.* Maintain accurate records and office files in accordance with established policies.**Basic Qualifications*** Associate or bachelor’s degree in business administration or related field preferred.* 2+ years of directly related administrative or office support experience.* Proficiency with the full suite of Microsoft Office tools and Google Workspace.* Ability to work onsite in a professional office environment.* Strong organizational skills and the ability to manage time effectively to meet deadlines.* Understanding of customer mission and organizational strategic goals.**Other Qualifications*** Strong interpersonal skills to interact effectively with a diverse range of stakeholders, including sponsors, customers, and project staff.* Superior writing and verbal communication skills.* Ability to work independently and as part of a team, demonstrating flexibility in a fast-paced environment.* Experience with office collaborative tools, such as Microsoft SharePoint, Teams, Google Docs.* Proactive approach to problem-solving and task management.* Commitment to always maintaining confidentiality and professionalism.**Basic Compensation:**$21.64 - $28.85 hourlyThis pay range applies to Cambridge, MA location only.The offered rate will be based on contract affordability and the selected candidate’s working location, knowledge, skills, abilities and/or experience, and in consideration of internal parity.**KBR Benefits:******KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.