Administrative Assistant

KBR Careers; El Segundo (CA); On-site; USD 51,000 - 64,000; Full time

Benefits offered by this job

401K match

Medical coverage

Dental coverage

Vision coverage

Paid time off

Flexible schedule

Job summary

KBR is seeking an Administrative Assistant to join the team in El Segundo. The role supports the MILSATCOM Systems Engineering, Integration, and Test program under MSEIT, with access to national security projects and collaboration with senior government customers and vendors.

Requirements include an active DoD Secret clearance and 4+ years of executive-level administrative support experience in a large or military environment. On-site location in El Segundo, CA.

Qualifications

• Active DoD Secret Security Clearance is required.
• 4+ years of executive-level administrative support experience in large or military environments.
• Experience with calendar management and meeting planning facilitation.
• Effective communication with colleagues and senior leadership.
• Self-motivated, independent, and able to multi-task in a fast-paced setting.
• Proofreading and editing with high accuracy; professional interaction with executives.

Responsibilities

• Manage MSEIT related administrative support in El Segundo.
• Interact professionally with senior leadership, government customers, vendors, and personnel.
• Schedule conference rooms, coordinate events, and prepare meeting materials.
• Create documents with Microsoft Office Suite—formatting, graphics, proofreading, and distribution.
• Process purchase requests and assist with visitor control and badge tracking.
• Maintain Rosters (Unclassified and Classified) and support mail and deliveries.
• Coordinate FedEx/UPS shipments and vendor deliveries.

Skills

Executive admin support

Calendar management

Communication

Multi-tasking

Proofreading

Proactive collaboration

Education

Degree preferred

Tools

SharePoint

LiveLink

Job description

• Manage MSEIT related administrative support in El Segundo

Administrative Assistant

Belong. Connect. Grow. with KBR!

KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security.

KBR (formerly LinQuest) is the prime contractor on the MSEIT contract. By applying to this position, you are in consideration for KBR employment. However, you also have the option to be hired by one of our subcontractor teammates.

KBR is seeking an Administrative Assistant to join our team in El Segundo.

The MILSATCOM Systems Engineering, Integration, and Test (MSEIT) effort provides leading edge Systems Engineering & Integration (SE&I) for the Air Force’s Space and Missiles System Center. We support the Air Force’s acquisition of state-of-the-art Military Satellite Communications systems, providing global secure, survivable, and protected communications for our nation’s warfighters. We seek technical individuals who will thrive in a highly collaborative work environment of small teams, using the most modern tools and methodologies to tackle the challenges of integrating complex space and ground communications systems.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

Key Responsibilities

• Manage MSEIT related administrative support in El Segundo
• Professionally interact with the (senior) leadership team, government customers, vendors, and personnel
• Assist in scheduling conference rooms, set-up and clean‑up internal and customer meetings and assembling meeting material packages
• Create documents with Microsoft Office Suite including formatting, finding, or creating graphics, editing, proof reading and distribution
• Assist with processing purchase requests
• Verify VARS in Visitor Control
• Badge Tracking
• Unclassified Rosters/Classified Roster backup
• Mail Distribution
• Create FedEx & UPS mailings
• Assist with vendor deliveries

Work Environment

Location:

On-site

Travel Requirements:

Minimal

Working Hours:

Standard

Qualifications

Required:

• Active DoD Secret Security Clearance required for this position
• 4+ years of experience with providing executive-level administrative support in a large, business and or military environment
• Experience with managing calendars and meeting planning facilitation/holiday parties.
• Able to communicate and discuss ideas with colleagues.
• Be self‑motivated, work independently, collaborate as part of a team to achieve office goals, and multi‑task independently in a fast‑paced environment.
• Ability to proofread for grammar and punctuation with a high level of accuracy
• Ability to interact effectively with internal and external senior‑level executives and their assistants in a professional manner and be proactive in anticipating government and administrative needs

Desired

• Degree preferred
• Excellent communications skills, friendly attitude, and ability to work well with people
• Ability to accept direct supervision for work prioritization
• Ability to handle multiple projects, work well with tight deadlines and be willing to do what it takes to get the job done
• Experience with SharePoint and LiveLink
• Experience with DoD, Intelligence, and Space Force or Air Force customers

Basic Compensation:

$51,000 - $64,000 in El Segundo CA

The offered rate will be based on the selected candidate’s knowledge, skills, abilities and/or experience and in consideration of internal parity.

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.