Administrative Assistant

Community Options, Inc.; Philadelphia (Philadelphia County); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Competitive Insurance Benefits

Paid Holidays

Generous PTO

Employee Incentive & Discount Programs

403b Retirement Plan

Career growth opportunities

Tuition reduction partnerships

Job summary

Community Options, Inc. in Philadelphia, PA is hiring a full-time Administrative Assistant to provide administrative and secretarial support, arrange meetings, and coordinate direct mailings.

The role requires coordinating schedules and maintaining filing systems while working on special projects, with starting pay at $19.50 per hour. Responsibilities include scheduling, screening calls, ordering supplies, and supporting management with confidential tasks.

Qualifications

• High school diploma or GED required.
• Two years of related administrative experience.
• Proficient in Microsoft Office Suite.
• Excellent verbal and written communication skills.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, leave detailed messages, and transfer calls to staff.
• Order office supplies and maintain office equipment.
• Establish, develop, and maintain filing systems.
• Maintain daily and monthly staff schedules to determine location and availability.
• Organize and prioritize large volumes of information and calls.
• Complete typing and copying for management staff.
• Open, sort, and distribute mail.
• Maintain a neat and orderly office and reception area.
• Work independently and with the team on special projects.
• Maintain conference room usage log.
• Cooperate with licensing and department staff during inspections, inquiries, or investigations.

Skills

Administrative experience

Microsoft Office

Communication skills

Driver's license

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are now hiring a Full-Time Administrative Assistant to provide support in Philadelphia, PA. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $19.50/ per hour

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• Maintain conference room usage log
• Additional tasks and responsibilities may be assigned
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.

Minimum Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Why Community Options?

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays—Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities
• University partnerships that include tuition reduction

Community Options is an Equal Opportunity EmployerM/F/D/V

#IND-PH