Administrative Assistant

White Sands Treatment Center of Tampa LLC; Tampa (FL); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

PTO – vacation, holidays- 3 WEEKS PTO

Paid Holidays

401(k) Retirement Plan

Life Insurance

Disability Insurance – Short-term and/

Employee Assistance Program (EAP)

Job summary

White Sands Treatment Center of Tampa LLC is seeking an Administrative Assistant to provide comprehensive administrative and operational support for day-to-day facility functioning. The role collaborates across clinical, medical, wellness, maintenance, housekeeping, and administrative teams in a fast-paced behavioral health setting.

Responsibilities include managing supplies, coordinating meals, handling mail, and supporting leadership on special projects.

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of administrative or office support experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain appropriate levels of office inventory and supplies, including monitoring stock, placing orders, receiving deliveries, and organizing supplies.
• Coordinate and order client meals and lunches as directed.
• Open, sort, and distribute incoming mail and packages to the appropriate departments or staff members.
• Assist with general administrative duties, filing, document organization, copying, scanning, and other office needs.
• Support facility leadership with special projects and administrative requests as needed.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Confidentiality

Teamwork

Multitasking

Education

High school diploma or equivalent

Job description

Description

The Administrative Assistant provides comprehensive administrative and operational support to ensure the efficient day-to-day functioning of the facility. This position works collaboratively across clinical, medical, wellness, maintenance, housekeeping, and administrative departments. The ideal candidate is organized, dependable, detail-oriented, and comfortable managing multiple priorities in a fast-paced behavioral healthcare environment while maintaining professionalism, confidentiality, and HIPAA compliance.

Responsibilities

Administrative & Office Support

• Manage and maintain appropriate levels of office inventory and supplies, including monitoring stock, placing orders, receiving deliveries, and organizing supplies.
• Coordinate and order client meals and lunches as directed.
• Open, sort, and distribute incoming mail and packages to the appropriate departments or staff members.
• Assist with general administrative duties, filing, document organization, copying, scanning, and other office needs.
• Support facility leadership with special projects and administrative requests as needed.

Purchasing, Budget & Credit Card Oversight

• Assist with company credit card reconciliation, including reviewing receipts, transactions, and supporting documentation for accuracy.
• Monitor credit card activity and promptly identify and report unapproved, unauthorized, or questionable charges to management.
• Maintain organized records of purchases and receipts to support monthly reconciliation and financial reporting.
• Monitor departmental and facility purchasing to help ensure spending remains within established budgets.
• Be mindful of pricing and cost-effectiveness when ordering office supplies, meals, and other facility necessities.
• Communicate potential budget concerns, unusual spending patterns, or anticipated overages to management.

Requirements

• High school diploma or equivalent required;
• Minimum of 2 years of administrative or office support experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and as part of a team

Schedule: Day Shift

Pay: $24.04 per hour/$50k annually

Employment Type: Full-Time

Benefits

• Health Insurance (Medical, Dental, Vision)
• Paid Time Off (PTO) – vacation, holidays- 3 WEEKS PTO
• Paid Holidays
• 401(k) Retirement Plan
• Life Insurance
• Disability Insurance – Short-term and/or Long-term
• Employee Assistance Program (EAP)