Administrative Assistant | Full Time

Sedgebrook; Lincolnshire (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401(k) with company match

PTO & paid holidays

Tuition reimbursement

Job summary

Sedgebrook in Lincolnshire, IL, is seeking a Plant Operations Administrative Assistant to support daily department operations, coordinate communication, scheduling, and records management. You will serve as a key contact for residents, staff, and vendors, ensuring efficient administrative support.

The role involves entering and tracking work orders, coordinating schedules and vendor visits, managing records, preparing communications, processing invoices, and maintaining calendars while

Qualifications

• High School Diploma or equivalent.
• Associate degree preferred in Business Administration, Office Management, or related field.
• Minimum 3-5 years of administrative support experience.
• Experience managing calendars, coordinating meetings, and supporting leadership.
• Experience with basic billing and processing invoices.

Responsibilities

• Serve as the primary point of contact for Plant Operations requests and inquiries.
• Enter, assign, and track work orders; elevate urgent or safety-related issues.
• Coordinate schedules, meetings, vendor visits, and departmental activities.
• Manage departmental records, files, reports, and documentation.
• Prepare correspondence, notices, and communications for residents and staff.
• Process invoices, purchase documentation, and departmental expenses.
• Maintain calendars, meeting agendas, minutes, and follow-up action items.
• Provide exceptional customer service to residents, staff, vendors, and visitors.
• Assist with general administrative duties and process improvement initiatives.

Skills

Calendar management

Vendor coordination

Customer service

Records management

Invoices processing

Education

High School Diploma

Associate degree (Business Administration or related)

Tools

Billing software

Office software

Job description

Title: Plant Ops Administrative Assistant
FSLA Status: Non-Exempt, Full Time
Work Schedule: Monday - Friday, 8AM - 4PM
Salary Range: $20 - 25 per hour, based on experience

General Summary: The Plant Operations Administrative Assistant supports daily department operations by coordinating communication, scheduling, records management, and workflow activities. This position serves as a key point of contact for residents, staff, and vendors while ensuring efficient and organized administrative support.

You will enjoy:

A generous benefits package for eligible employees which includes:

• Medical, Dental, Vision, Life and Disability Insurance-Benefits start on the first of the month following your date of hire!
• 401(k) with company match, generous PTO, paid holidays and tuition reimbursement.
• Support in your personal and professional growth and many other benefits.

Here are a few of the daily responsibilities of a Administrative Assistant:

• Serve as the primary point of contact for Plant Operations requests and inquiries.
• Enter, assign, and track work orders; elevate urgent or safety‑related issues.
• Coordinate schedules, meetings, vendor visits, and departmental activities.
• Manage departmental records, files, reports, and documentation.
• Prepare correspondence, notices, and communications for residents and staff.
• Process invoices, purchase documentation, and departmental expenses.
• Maintain calendars, meeting agendas, minutes, and follow‑up action items.
• Provide exceptional customer service to residents, staff, vendors, and visitors.
• Assist with general administrative duties and process improvement initiatives.

Here are a few of the qualifications we need you to have:

• High School Diploma or equivalent required.
• Associate's degree in Business Administration, Office Management, or a related field preferred.
• Minimum 3-5 years of administrative support experience, preferably in a facilities, operations, maintenance, healthcare, senior living, or multi‑department environment.
• Experience managing calendars, coordinating meetings, and supporting leadership‑level staff.
• Prior experience on basic billing, handling invoices, purchase documentation.

EEO Employer