Administrative Assistant

Carlisle Construction Materials; Sikeston (MO); On-site; USD 32,000 - 48,000; Full time

Job summary

Carlisle Construction Materials in Sikeston, MO seeks an Operations Administrative Assistant to provide broad administrative support at the site plant. The role requires no travel and typically runs Monday–Friday, 8 AM–5 PM.

You will greet visitors, handle clerical tasks, manage communications, schedule plant tours, coordinate events and calendars, assist with reporting for EHS and COS, and partner with HR on engagement activities.

Qualifications

• Excellent interpersonal and written/verbal communication skills.
• Ability to exercise discretion and autonomy in tasks.
• Strong problem solving and prioritization abilities.
• Proficiency in Microsoft Office Suite; able to learn specialized software.
• Systems data entry experience is preferred.

Responsibilities

• Greet and assist visitors and serve as a primary office contact.
• Provide clerical support: note taking, scanning, copying, reception.
• Disseminate information to internal/external customers; respond to inquiries.
• Schedule plant tours and coordinate activities; manage calendars.
• Coordinate events and large group meetings; manage communications.
• Assist with reporting for EHS and COS functions.
• Handle office purchases and payments for supplies and services.
• Collaborate with HR on employee recognition and engagement activities.

Skills

Excellent interpersonal and written &

Discretion and autonomy

Problem solving and prioritization

Microsoft Office Proficiency

Data entry experience

Education

High School Diploma or GED

Associate’s degree (preferred)

Tools

Microsoft Office Suite

Job description

Job Description

The Operations Administrative Assistant provides a broad range of administrative support functionsto the site’s plant leadership. There is no expected travel for this role.

Duties And Responsibilities

• Greeting and assisting visitors.
• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc.
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries.
• Schedules plant tours and corresponding activities
• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed.
• Assists with reporting for EHS and COS functions.
• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services.
• Partners with the local HR Business Partner on employee recognition and engagement activities. Participates in site’s engagement committee and maintains engagement calendar.
• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed.
• Participates in special projects.
• Will be required to perform other duties as requested, directed, or assigned

Required Knowledge/Skills/Abilities

• Excellent interpersonal and communication skills – both written and verbal.
• Able to exercise high level of discretion and autonomy in completing tasks.
• Able to problem solve and prioritize by urgency.
• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments.
• Systems data entry experience preferred.

Education And Experience

• Required:
  • High School Diploma or GED Equivalent
• Preferred:
  • Associate’s degree
  • 1 – 3 years of experience of working in an administrative environment preferred.

Working Conditions

• Office environment.
• Some presence on the plant floor, wearing appropriate PPE as needed.
• Shift Monday – Friday; typically, 8 AM – 5 PM.