On-Site Front Desk & Admin Support Coordinator

State of Oklahoma; Oklahoma; On-site; USD 41,000 - 50,000; Full time

Job summary

State of Oklahoma is seeking a Front Desk Administrative Assistant to manage front-desk operations, greet visitors, answer calls, and provide administrative support across departments. This is an on-site role with an emphasis on professional front-office presence.

The ideal candidate will have strong communication skills, organizational abilities, and a bilingual preference for Spanish. A bachelor’s degree plus one year of related experience is required.

Qualifications

• Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
• Strong front desk, receptionist, and customer service skills.
• Ability to manage multi-line phones and front lobby operations.

Responsibilities

• Serve as the primary point of contact for agency operational services.
• Greet clients, partners, and visitors, check them in and notify staff.
• Answer multi-line phones, take messages, and route information.
• Open, sort, deliver mail and packages, and perform basic data entry.
• Support other administrative duties as assigned.

Skills

Front desk operations

Greet visitors

Answer calls

Data entry

Education

Bachelor’s degree + 1 year clerical/administrative experience

Job description

State of Oklahoma is seeking a Front Desk Administrative Assistant to manage front-desk operations, greet visitors, answer calls, and provide administrative support across departments. This is an on-site role with an emphasis on professional front-office presence.

The ideal candidate will have strong communication skills, organizational abilities, and a bilingual preference for Spanish. A bachelor’s degree plus one year of related experience is required.