Administrative Assistant & Front Office Coordinator

Northeast Florida Area Agency on Aging, Inc.; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Northeast Florida Area Agency on Aging, Inc. in Florida is seeking an Administrative Support Specialist to assist the management team and staff with clerical tasks, data entry, meeting coordination, and minutes transcription.

You will welcome visitors, handle mail, operate the front desk, maintain files and drive efficient office operations while ensuring regulatory compliance and timely information flow.

A high school diploma and two years of secretarial/clerical experience are preferred.

Qualifications

• High school diploma or GED required, plus two years of secretarial/clerical experience or equivalent.
• Administrative Support experience helpful.

Responsibilities

• Provide administrative support to management and staff.
• Handle data entry and clerical tasks, including preparation of correspondence and meeting minutes.
• Assist with filing, mail processing, and front office duties.
• Greet visitors, answer phones, and maintain the reception area.
• Coordinate meetings, transcribe minutes, and distribute materials to attendees.

Skills

Administrative support

Data entry

Clerical tasks

Scheduling

Reception

Phone support

Minutes transcription

Education

High school diploma or GED

Two years secretarial/clerical experience

Tools

Database software

Spreadsheet software

Word processing software

Internet software

Job description

Northeast Florida Area Agency on Aging, Inc. in Florida is seeking an Administrative Support Specialist to assist the management team and staff with clerical tasks, data entry, meeting coordination, and minutes transcription.

You will welcome visitors, handle mail, operate the front desk, maintain files and drive efficient office operations while ensuring regulatory compliance and timely information flow.

A high school diploma and two years of secretarial/clerical experience are preferred.