Dynamic Administrative Support Specialist

Northeast Florida Area Agency on Aging Inc; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Northeast Florida Area Agency on Aging Inc, operating as ElderSource, seeks an Administrative Support professional to assist the management team and staff in a busy front office. You will handle data entry, correspondence, mail processing, and meeting coordination to ensure smooth daily operations.

The role requires strong communication, organization, and customer service skills, with responsibilities spanning visitors, phones, and document management in a collaborative environment.

Qualifications

• Requires high school diploma or GED; clerical/secretarial experience preferred.
• Strong written and verbal communication skills; ability to handle inquiries.
• Ability to manage data entry, filing, and document organization.

Responsibilities

• Provide administrative support to management and staff.
• Handle information requests and prepare correspondence.
• Process mail, maintain visitor logs, and coordinate front office activities.
• Schedule meetings, conference calls, and transcribe meeting minutes.
• Support multiple departments with clerical tasks and travel arrangements.

Skills

Customer service

Interpersonal skills

Oral communication

Written communication

Professionalism

Organizational skills

Attendance/punctuality

Education

High school diploma or GED

Tools

Database software

Internet software

Spreadsheet software

Word processing software

Job description

Northeast Florida Area Agency on Aging Inc, operating as ElderSource, seeks an Administrative Support professional to assist the management team and staff in a busy front office. You will handle data entry, correspondence, mail processing, and meeting coordination to ensure smooth daily operations.

The role requires strong communication, organization, and customer service skills, with responsibilities spanning visitors, phones, and document management in a collaborative environment.