Admin Assistant

Florida Medical Clinic Orlando Health; Tampa (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Florida Medical Clinic Orlando Health is seeking an Administrative Assistant to perform advanced secretarial and administrative duties for the Senior Director in Hospital Medicine. This full-time role requires discretion, organization, and the ability to manage calendars and travel arrangements.

Responsibilities include handling calls and correspondence, coordinating meetings, preparing reports and presentations, maintaining records, and supporting budgeting tasks as needed.

Qualifications

• Four years of clerical or secretarial experience.
• High school diploma or equivalent.

Responsibilities

• Answer phone calls, route callers, take messages and resolve inquiries.
• Schedule and maintain calendar of appointments; organize meetings and travel arrangements.
• Prepare and edit routine and non-routine correspondence, reports, and presentations.
• Create and maintain databases and spreadsheets.
• Maintain files and records; handle confidential information.

Skills

Phone etiquette

Calendar management

Data entry

Office procedures

Education

High school diploma or equivalent

Job description

Florida Medical Clinic Orlando Health

Job Title Administartive Assistant

Status Full Time

Hours 800 AM to 400 PM ot 900 AM to 500 PM

Department Hospital Medicine

Location

• Primary 17401 Commerce Park Blvd, Tampa, FL 33647
• Additional Travel - Dade City, Tampa, Wesley Chapel & Zephyhills.

Position Summary

Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Senior Director.

Why is Florida Medical Clinic Orlando Health your best place to work?

• Education & Career Growth - Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.
• Health & Wellness - Comprehensive medical, dental, vision, free virtual visits, and well-being programs.
• Financial & Retirement - Up to 5% employer match on retirement contributions.
• Work-Life Balance - Four weeks of paid parental leave, PTO, and flexible leave options.
• Family & Pet Support - Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.

Essential Functions

• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
• Screens calls and visitors.
• Operates copy machine and fax machine.
• Distributes incoming mail.
• Orders supplies.
• Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments.
• Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
• Works independently on special projects.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• May assist in preparing and/or monitoring budget.
• Performs routine problem solving.
• Works with sensitive employee information and confidential organization information.
• Interacts professionally with all levels of management.
• Significant employee contact and customer service.
• May provide work direction to other clerical personnel within the department.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
• and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

• Maintains established departmental policies and procedures.
• Prioritizes workload to manage multiple priorities.
• Enhances professional growth and development through participation in education programs, current literature, and workshops.
• Performs other duties as assigned.

Education/Training

High school diploma or equivalent.

Licensure/Certification

None.

Experience

Four (4) years clerical or secretarial experience.