Administrative Assistant (Front Office)

Ida Crown Jewish Academy, Inc; Skokie (IL); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Generous PTO

Medical/Dental Insurance

403B Retirement Plan

Flex Time

Work/Life balance

Job summary

Ida Crown Jewish Academy in Skokie, IL seeks an energetic Front Office Administrative Assistant to greet visitors, answer phones, manage emails, coordinate attendance records, and support students, families and staff with a variety of clerical tasks.

The role requires strong organizational and communication skills, proficiency with Microsoft Office and Outlook, a professional appearance, and the ability to multitask in a fast-paced school environment.

Qualifications

• Experience in an educational setting is preferred but not required.
• Proficiency in Microsoft Office and Outlook; mail-merge experience is a plus, but training is provided.
• Ability to learn software programs quickly.
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Strong customer service orientation and ability to work with diverse groups.

Responsibilities

• Front desk reception and answering phones; manage emails and inquiries.
• Update attendance records and assist students, parents, faculty and staff with clerical tasks.
• Provide general administrative support and help coordinate school operations.

Skills

Organizational skills

Time management

Customer service

Written and verbal communication

Professional appearance

Team orientation

Learning software quickly

MS Office

Education

High school or equivalent

Tools

Microsoft Office

Outlook

Job description

Ida Crown Jewish Academy is a small, private high school located in Skokie, IL. We are proud to be recognized not only as a leading institution in the field of education, but we are also known for our outstanding athletic program and extracurricular opportunities.

What are we looking for?

ICJA is looking for an energetic, engaging Front Office Administrative Assistant, with a strong work ethic, to join our team.
This individual will be responsible for performing a variety of duties including front desk reception, managing phone calls and emails, updating student attendance, assisting students, parents, faculty, staff, and administrators with a variety of clerical and administrative tasks as needed.

Qualifications

• Experience working in an educational setting; (preferred, but not required)
• Proficiency in Microsoft Office and Outlook. Mail-merge experience is a plus, but we are willing to train the right candidate.
• Ability to learn software programs quickly
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills are a must, with the ability to prioritize tasks effectively
• Ability to work well with a team, as well as independently, and an outstanding customer service attitude

Hours

10 a.m. - 6 p.m.

The hours for this position are Monday - Thursday, 10:00 a.m. - 6:00 p.m., and Friday, 10:00 a.m. - 4:00 p.m. On occasion, the candidate who fills this position will be asked to work at school events that fall outside of their regular hours. This would mean an occasional weeknight or Sunday during the school year. PTO is given to compensate for such events.

Benefits

Generous PTO

Medical/Dental Insurance Available

403B Retirement Plan

Flex Time

You will work with an amazing group of people

Work/Life balance is a priority

Benefit Conditions:

• Only full-time employees eligible

Typical start time:

• 10AM

Typical end time:

• 6PM

Job Type: Full-time; in person

Salary: $35,000.00 - $40,000.00 per year

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person