Administrative Assistant: Front‑Line Office & Data Support

Montgomery-Public-Schools; Montgomery (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Montgomery Public Schools is seeking an Administrative Assistant to serve as the front line of the department, handling clerical tasks and public interactions. The role includes payroll reporting, records management, and preparing routine and complex reports.

Candidates should have a high school diploma (associates preferred) and 5+ years of clerical experience, with strong data-entry and document creation skills. On-site role with professional collaboration across stakeholders.

Qualifications

• High school diploma required.
• Associates degree or higher preferred.
• Five plus years of clerical experience required.
• Demonstrated experience with computer systems and software required.
• Ability to create documents, forms, spreadsheets, etc., required.
• Experience engaging with the public preferred.

Responsibilities

• Perform clerical and office support tasks.
• Answer calls, greet visitors, route inquiries, and respond to emails.
• Create and maintain records and filing systems.
• Perform data entry and ensure data accuracy and accessibility.
• Process requisitions and purchase orders.
• Serve as timekeeper; prepare payroll reports.

Skills

Customer service

Data entry

Records management

Scheduling meetings

Confidentiality

Education

High school diploma

Associates degree or higher preferred

Tools

UKG timekeeping

Payroll reporting tools

Job description

Montgomery Public Schools is seeking an Administrative Assistant to serve as the front line of the department, handling clerical tasks and public interactions. The role includes payroll reporting, records management, and preparing routine and complex reports.

Candidates should have a high school diploma (associates preferred) and 5+ years of clerical experience, with strong data-entry and document creation skills. On-site role with professional collaboration across stakeholders.