Senior Administrative Assistant: Payroll, Budgets & Docs

Montgomery; Montgomery (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Montgomery Police Department is seeking an Administrative Assistant to perform a wide range of clerical tasks and provide direct support to department managers. The role includes payroll, budgeting, purchasing, and personnel actions, with emphasis on accuracy and clerical efficiency.

Qualifications include a high school diploma or GED plus three years of clerical experience; certifications in Office Administration may substitute for experience.

Qualifications

• High School diploma or GED and three (3) years of responsible clerical/office administrative experience which demonstrates full knowledge of office functions to include processing department documentation, record keeping, and assisting supervisors or managers with department functions.
• A technical certification in Office Administration or closely related area may substitute for one year of experience.
• Advanced training in office administrative or closely related area is preferred at this level.
• Three (3) years’ experience as an Administrative Support Specialist will qualify for this position.

Responsibilities

• Perform a wide range of general and specialized clerical procedures.
• Provide direct and ongoing support to department managers, cabinet members, or large division heads across administrative functions.
• Manage payroll, prepare and control budgets, purchase supplies and equipment, handle personnel actions, and perform general administrative duties.
• Provide departmental reports and documentation, maintain accurate record-keeping and filing systems, and perform basic bookkeeping duties such as accounts payable, departmental billing and payment processing.

Skills

Clerical/Office administrative work

Education

High School diploma or GED

Office Administration certification

Advanced training in office administration

Job description

The City of Montgomery Police Department is seeking an Administrative Assistant to perform a wide range of clerical tasks and provide direct support to department managers. The role includes payroll, budgeting, purchasing, and personnel actions, with emphasis on accuracy and clerical efficiency.

Qualifications include a high school diploma or GED plus three years of clerical experience; certifications in Office Administration may substitute for experience.