Administrative Assistant | Front Desk & Project Support

Maimonides Medical Center; New York (NY); On-site; USD 50,817 - 54,000; Full time

Job summary

Maimonides Medical Center in New York seeks an Administrative Assistant I to provide essential office support, manage calls, schedule appointments, and help with document management and customer service. The role emphasizes accuracy, discretion, and a professional front-desk presence.

Ideal candidates will have a high school diploma (associate degree preferred), at least two years of administrative experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• High School Diploma required; Associate’s Degree or higher preferred.
• 2 years of experience in a similar administrative role.
• Excellent verbal and written communication skills; speak, read, and write in English; knowledge of a second language preferred.
• Proficiency in Microsoft Office Suite.
• Excellent planning and organizational skills, as well as attention to detail.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Assist in preparing and editing documents, reports, and presentations.
• File and maintain records, ensuring they are organized and easily accessible.
• Handle general office tasks such as photocopying, scanning, and faxing.
• Assist with data entry and maintain databases and support timekeeping functions.
• Support senior staff with project coordination and administrative needs.
• Maintain a professional and welcoming front‑office presence for visitors.
• Handle other administrative duties as required.
• Provide backup support for other team members as needed.
• Maintain established departmental policies and procedures, objectives, quality assurance program safety, environmental, and infection control standards.

Skills

Excellent verbal and written comms

Planning and organizational skills

Attention to detail

Discretion and confidentiality

English language proficiency

Education

High School Diploma

Associate’s Degree or higher

Tools

Microsoft Office Suite

Job description

Maimonides Medical Center in New York seeks an Administrative Assistant I to provide essential office support, manage calls, schedule appointments, and help with document management and customer service. The role emphasizes accuracy, discretion, and a professional front-desk presence.

Ideal candidates will have a high school diploma (associate degree preferred), at least two years of administrative experience, strong communication skills, and proficiency with Microsoft Office.