Admin Assistant I

Maimonides Medical Center; New York (NY); On-site; USD 50,817 - 54,000; Full time

Job summary

Maimonides Medical Center is seeking an Administrative Assistant I to provide vital office support, handling calls, scheduling, document management, and customer service. The role emphasizes confidentiality and accuracy in a fast-paced environment.

The position requires a High School Diploma (Associate’s preferred), 2 years’ experience in a similar role, and strong Microsoft Office skills to support senior staff and timekeeping functions in a hospital setting.

Qualifications

• 2 years of experience in a similar administrative role.
• Excellent verbal and written communication skills; English proficiency required; second language preferred.

Responsibilities

• Assist in preparing and editing documents, reports, and presentations.
• File and maintain records; organize and provide easy access.
• Handle general office tasks such as photocopying, scanning, and faxing.
• Assist with data entry and maintain databases; support timekeeping functions.
• Support senior staff with project coordination and administrative needs.
• Maintain a professional front-office presence for visitors.
• Provide backup support for team members as needed.
• Ensure adherence to departmental policies, procedures, safety and infection control standards.

Skills

Verbal & written communication

Microsoft Office proficiency

Planning & organization

Discretion & confidentiality

Education

High School Diploma

Associate’s Degree or higher

Tools

Microsoft Office Suite

Job description

About Us

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and adhere to Planetree's philosophy of patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130‑bed adult medical‑surgical hospital; and Maimonides Children's Hospital, Brooklyn's only children's hospital and only pediatric trauma center. Maimonides' clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neuroscience Institute, Boneand Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.

Overview

The Administrative Assistant I provides vital support to maintain the efficient operation of the office through general administrative tasks, including handling phone calls, managing office supplies, scheduling appointments, assisting with document management, and providing customer service.

Responsibilities

• Assist in preparing and editing documents, reports, and presentations.
• File and maintain records, ensuring they are organized and easily accessible.
• Handle general office tasks such as photocopying, scanning, and faxing.
• Assist with data entry and maintain databases and support timekeeping functions.
• Support senior staff with project coordination and administrative needs.
• Maintain a professional and welcoming front‑office presence for visitors.
• Handle other administrative duties as required.
• Provide backup support for other team members as needed.
• Maintain established departmental policies and procedures, objectives, quality assurance program safety, environmental, and infection control standards.

Qualifications

• High School Diploma required; Associate’s Degree or higher preferred
• 2 years of experience in a similar administrative role
• Excellent verbal and written communication skills; speak, read, and write in English; knowledge of a second language preferred
• Proficiency in Microsoft Office Suite
• Excellent planning and organizational skills, as well as attention to detail
• Ability to maintain confidentiality and exercise discretion

Pay Range

USD $50,817.00 - USD $54,000.00 /Yr.

Equal Employment Opportunity Employer

Maimonides Medical Center (MMC) is an equal opportunity employer.