Administrative Assistant

Tri State General Contractors; Los Lunas (NM); In loco; USD 35.000 - 52.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, Dental, and Vision Insurance

Supplemental Insurance Options

401(k) Retirement Plan

Paid Time Off and Paid Holidays

Descrizione del lavoro

Tri-State General Contractors is seeking a capable Office Administrator to handle front-desk duties, manage communications, and maintain project records. The role supports the Project Management Team and Office Manager in a dynamic construction environment.

Responsibilities include calendar coordination, meeting logistics, and ensuring confidentiality of sensitive information while fostering efficient workflow across teams and vendors.

Competenze

• Minimum 2 years of administrative, receptionist, office coordination, or project support experience preferred.
• Strong organizational, communication, and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite and the ability to quickly learn new software systems.

Mansioni

• Serve as the first point of contact for visitors, clients, and vendors.
• Answer, screen, and direct incoming phone calls, emails, and inquiries to the appropriate team members.
• Maintain accurate and organized project records, logs, correspondence, and documentation.
• Manage incoming and outgoing mail, packages, and deliveries.
• Coordinate calendars, schedule meetings, appointments, and conference room reservations.
• Prepare and maintain conference rooms and common areas to ensure a clean, organized, and professional office environment.
• Respond to routine internal and external inquiries regarding project information, procedures, and schedules.
• Provide administrative and clerical support to Project Management Team, and the Office Manager.
• Assist with office operations, including ordering supplies, maintaining inventory, and supporting general office administration.
• Support onboarding activities for new team members by preparing workspaces, equipment, and office materials.
• Maintain confidentiality of sensitive company, employee, and project-related information.
• Collaborate with project and administrative teams to ensure efficient workflow, effective communication, and timely completion of tasks.
• Adapt to changing priorities and provide support in a fast-paced, deadline-driven environment.

Conoscenze

Organizational skills

Communication skills

Microsoft Office Suite

Time management

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Key Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors, providing a professional and welcoming experience.
• Answer, screen, and direct incoming phone calls, emails, and inquiries to the appropriate team members.
• Maintain accurate and organized project records, logs, correspondence, and documentation.
• Manage incoming and outgoing mail, packages, and deliveries.
• Coordinate calendars, schedule meetings, appointments, and conference room reservations.
• Prepare and maintain conference rooms and common areas to ensure a clean, organized, and professional office environment.
• Respond to routine internal and external inquiries regarding project information, procedures, and schedules.
• Provide administrative and clerical support to Project Management Team, and the Office Manager.
• Assist with office operations, including ordering supplies, maintaining inventory, and supporting general office administration.
• Support onboarding activities for new team members by preparing workspaces, equipment, and office materials.
• Maintain confidentiality of sensitive company, employee, and project-related information.
• Collaborate with project and administrative teams to ensure efficient workflow, effective communication, and timely completion of tasks.
• Adapt to changing priorities and provide support in a fast-paced, deadline-driven environment.

Required Qualifications

• Minimum 2 years of administrative, receptionist, office coordination, or project support experience preferred.
• Strong organizational, communication, and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite and the ability to quickly learn new software systems.
• Ability to prioritize multiple tasks, maintain confidentiality, and work effectively in a fast-paced environment.
• Professional, dependable, and customer-service oriented with the ability to work both independently and collaboratively.

About Us

At Tri-State General Contractors, we bring commercial retail construction projects to life from the ground up. From new builds and tenant improvements to expansions, remodels, and everything in between, our team takes pride in delivering high-quality work that stands the test of time.

What started as a family-owned company has grown into a trusted contractor serving projects across California, Hawaii, Arizona, New Mexico, Colorado, and beyond. Despite that growth, we've stayed true to our roots by building strong relationships, supporting our team, and treating every project with the care and attention it deserves.

Safety is at the core of everything we do, and we're committed to creating a culture where quality workmanship, accountability, collaboration, and continuous improvement drive our success.

Benefits

• Medical, Dental, and Vision Insurance
• Supplemental Insurance Options
• 401(k) Retirement Plan
• Paid Time Off and Paid Holidays

*This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice based on the needs of the department and company. To perform this job successfully, the perfect candidate will possess a proficient level of the knowledge, skills and abilities listed within this description. Please note, this document does not create an employment contract, implied or otherwise with the company.