Administrative Assistant & Front Desk Coordinator

Educational Data Systems, Inc.; Pennsylvania; On-site; USD 41,000 - 50,000; Full time

Job summary

Educational Data Systems, Inc. is seeking an administrative/office professional to assist in the PA CareerLink One-Stop operations. The role emphasizes front desk support, records management, scheduling, and vendor coordination in a fast-paced environment.

The ideal candidate has 7 years in customer service, strong communication, planning and organizational skills, and a Pennsylvania driver’s license. Proficiency in MS Word, Excel, PowerPoint, and Outlook is expected.

Qualifications

• 7 years of experience in a customer service environment.
• Administrative/office experience preferred.
• Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
• Valid Pennsylvania driver’s license

Responsibilities

• Back up coverage for the front desk receptionist.
• Establish, coordinate, and maintain Administrator’s paper files, electronic records, mail, and invoices.
• Prepare agendas and minutes for full staff, team manager, operator, and partner meetings.
• Proofread and edit documents as assigned; prepare documents and packages for mail.
• Coordinate deliveries to the PA CareerLink for the Operator contract; respond to customer requests.
• Generate security guard timesheet template for front desk monthly; manage related documents.
• Assist in room rentals, room reservations, and building recruitments.
• Assist with general building maintenance duties as needed.

Skills

Communication skills

Planning

Decision making

Organizational skills

Attention to detail

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Educational Data Systems, Inc. is seeking an administrative/office professional to assist in the PA CareerLink One-Stop operations. The role emphasizes front desk support, records management, scheduling, and vendor coordination in a fast-paced environment.

The ideal candidate has 7 years in customer service, strong communication, planning and organizational skills, and a Pennsylvania driver’s license. Proficiency in MS Word, Excel, PowerPoint, and Outlook is expected.